Human Resources Intern

• Records Management:Assist in Human Resources records management tasks to include:
  1. Performing digital conversion of personnel records
  2. Conducting file audits organizing and preparing documents for archiving and dissemination to the State Archives (physical and digital files)
• Strategic Planning: Assist with strategic planning of the Human Resources Department to include:
  1. Researching and compiling Human Resources data establishing metrics and producing reports
  2. Drafting strategic planning and annual report documentation
• Policy Development: Assist with updating Employee Handbook (personnel policies) to include:
  1. Performing policy review research and revising.
  2. Providing project updates to current employees.
  3. Creating implementation and training plan for employees.

• This position is eligible for Washington Paid Sick Leave (1 hour for every 40 hours worked).

• Must be able to commit to a minimum of 15 hours a week during the quarter; university breaks mid-terms and finals are excluded. Additional hours may be available dependent upon the candidates schedule. Up to 40 hours per week may be available during the summer.
• Internship length is flexible dependent on the candidates availability. Estimated length is ten (10) weeks with a maximum of twenty (20) weeks allowed.

• Use correct English usage spelling grammar and punctuation including principles of business letter writing and report preparation.
• Read analyze and interpret various items such as technical documents legal documents operating and procedure manuals general business periodicals professional journals government regulation.
• Define problems collect data establish facts and draw valid conclusions; apply common sense and creative thinking to solve practical problems.
• Speak effectively and present information before groups of employees management and/or officials.
• Work effectively on several projects concurrently.
• Prioritize work to meet deadlines.
• Establish and maintain trust confidence and effective working relationships with employees management city officials and the public.
• Effectively interact with tact patience and courtesy.
• Be an effective team member.
• Demonstrate positive and effective interaction and communication with individuals of diverse social and economic backgrounds.
• Operate personal computer including word processing spreadsheets and database software applications.
• Maintain confidentiality of business records personnel and other information.

LICENSE OR CERTIFICATE REQUIREMENTS:

• Valid drivers license and a driving record which meets the citys requirements or must be able to obtain State of Washington drivers license within 30 days of hire.

• Successful completion of position-relevant background check.

• Attend a minimum of one (1) City Council meeting.
• Attend at least one community City-sponsored or City-affiliated event or special meeting.
• Give a presentation at the conclusion of the internship program to the Executive Leadership Team.
• Attend at least 2 Impact Sessions or shadow at least 2 other city employees.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Please see below for position specific physical requirements and typical working conditions. The physical demands and work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

While performing the duties of this job the incumbent is regularly required to use hands to finger handle or feel; talk; and hear. The incumbent frequently is required to sit for extended periods of time and type on a keyboard for extended periods of time. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close distance color and peripheral vision; depth perception; and the ability to adjust focus.

Work is performed in a typical office environment subject to working outside of normal working hours to meet critical timelines or to provide support in department emergency response events. While performing the duties of this position the incumbent is subject to multiple interruptions by telephones and walk-ins by employees elected officials and citizens; may be exposed to individuals who are irate or hostile. The noise level in the work environment is usually moderate.

Typical business office machinery and equipment include but not limited to personal computer including database program spreadsheet and word processing software printer telephone scanning equipment fax machine copy machine calculator and projector.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.