EHS Administrative Student Assistant

Job Title

EHS Administrative Student Assistant

Department

Utilities-Hazardous Waste Removal

Classification Range $16.50 - $24.00 per hour

Anticipated hiring range depending on qualifications not to exceed $16.50 per hour

Work Schedule

12-20 Hours per week (Semester)
30-40 Hours per week (Summer/Winter)
Flexible hours between 8:00 a.m. - 5:00 p.m. Mon-Fri

Job Summary

This position under the general supervision of the Director of Environmental Health and Safety or designee encompasses the Universitys compliance programs in occupational health and safety as well as supports the safety training program and EHS administrative coordination. This position will also provide support in organizing office processes and supporting campus and community training programs and services.

Attention to detail is vital. The incumbent will assist staff with the preparation of training materials handouts tests and evaluation forms. Assists in the production and distribution of various publications (e.g. training reports calendar schedules student training records instructional guides newsletters etc.) as needed. Must have excellent communication skills enjoy interacting with others and be comfortable working with management. Must work effectively with different audiences (e.g. staff faculty students and visitors) to provide information and clarification regarding training programs office procedures policies and procedures. Strong computer skills and working knowledge of modern office and training equipment is required.

This position also provides support in all campus areas to ensure compliance with occupational safety and health regulations and standards including fire and life safety regulations and standards. Incumbent will provide outreach to campus employees promoting safety awareness throughout the organization. Assist in investigating complaints and reports of unsafe or unhealthful working conditions. Assist in conducting incident reports and enter reports and findings into safety management systems. Assist in performing safety audits inspections and evaluations to identify potential hazards. Incumbent will be required to drive university-owned vehicles on and off campus. Other duties may include but are not limited to data entry filing answering phones greeting customers making safety signs and labels posting health & safety information reviewing and distributing PPE and sanitization supplies and completing assigned projects by EHS staff as needed.

Other duties may include but are not limited to data entry filing answering phones greeting customers making safety signs and labels posting health & safety information assisting with fall protection on roofs reviewing and distributing PPE and sanitization supplies and completing assigned projects by EHS staff as needed.

Occupational Health & Safety Compliance:
1. Assist staff with monthly inspections of fire extinguishers safety showers eyewash stations automated external defibrillators (AEDs) evacuation chairs and other campus safety equipment. Record findings and conduct follow-up inspections as needed.
2. Accompany 3rd party vendor annually to perform fire extinguisher service.
3. Assist with training faculty staff and students on fire and life safety and other safety programs as necessary.
4. Provide assistance to all EHS program areas as necessary.
5. Review requests for PPE and sanitization supplies and distribute as necessary.
6. Operate university vehicles on and off campus on university business.
7. Perform office tasks such as greeting visitors responding to routine questions answering phones and taking messages assisting with filing documents data entry greeting customers making safety signs and labels and posting health and safety information.
8. Perform other duties as assigned.

General duties include:
1. Answer phones and greet visitors.
2. Help set up training events and plan/coordinate office events.
3. Assist with training faculty staff volunteers and students on various health and safety topics. Support safety training program by assigning programs in the electronic learning management system (LMS) emailing notifications to users and reserving training locations.
4. Attend committee meetings and take minutes.
5. Maintain and organize training equipment and facilities prior to and following events.
6. Data entry using LMS and other electronic programs.
7. File documents track/issue parking permits and assist with other clerical duties.
8. Run and prepare training activity reports.
9. Monitor and maintain inventory - office supplies including print materials (department brochures business cards envelopes etc.) training supplies batteries equipment etc.
10. Pick up/drop off paperwork and materials to other departments on campus.
11. Update and edit department websites.
12. Review requests for PPE and sanitization supplies and distribute as necessary.
13. Assist Administrative Support Coordinator with processing financial records as necessary.
14. Operate university vehicles on and off campus.
15. Provide backup assistance to all EHS programs as necessary.
16. Perform other duties as assigned.

Minimum Qualifications

Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty staff and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.

Required Qualifications

• Current student at CSUF and is enrolled/registered (fees paid) in a current regular semester as a new or continuing student.
• Student who has completed the prior semester (has not graduated) or who is registered for the subsequent semester.
• In good academic standing (not on academic probation continued probation academic dismissal).
• Student who is authorized to work in the United States and can provide employment eligibility documents.
• drivers license

Background Check

Out-of-state Employment Policy

In accordance with the California State University (CSU) Out-of-State Employment Policy the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU related work within the State of California

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. California State University Fullerton is not a sponsoring agency. All unsolicited resumes will be returned without review. California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.