Administrative Coordinator
Administrative Coordinator
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Job Description
EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges roads highways tunnels marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allows us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge the R seau Express M tropolitain (REM) and the Site C hydro-electric power station located near Fort in British Columbia.
Our seasoned team of engineers project managers and other specialists also put their energy into the construction of wind farms and to the benefit of hydroelectric projects such as dams power stations tunnels and dykes. EBC is positioned as a true leader in this sector. Our range of specialized services has made our reputation in Canada.
Under the supervision of the Vice President of Operations the Administrative Coordinator will have the opportunity to assume important and diversified functions and responsibilities including:
- Receive visitors and correspondence at the office directing them appropriately;
- Fulfill requests related to office management and administrative tasks;
- Coordinate various executive meetings including the preparation of necessary documents and/or presentations;
- Structure and effectively maintain a filing system;
- Ensure the monitoring and prioritization of tasks as well as the quality of the processes in place;
- Prepare record and follow up on payments of executive expense accounts;
- Complete correspondence requests such as writing letters and completing various documentation;
- Coordinate and book the necessary arrangements for travel;
- Other duties related to this role.
Requirements
- Post Secondary Education in Business Administration or similar program or a combination of relevant training and experience;
- 1-2 years of experience in a similar role preferably in the construction industry;
- Excellent command of Microsoft Office Suite and Outlook applications;
- Knowledge of the construction industry;
- Bilingualism French and English would be considered an asset.
Skills and Attitudes Required / Competencies
- Strong organizational skills with the ability to multi-task;
- Enjoys working in a team;
- Excellent communication skills;
- Interpersonal skills tact and diplomacy;
- Responsible and honest;
- Acts with discretion and able to maintain and manage confidential information;
- Thoroughness and rigor;
- Excellent time management skills and ability to prioritize work.
Benefits
- Competitive salary;
- 4 weeks of annual vacation;
- Flexible group insurance program upon entry;
- Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
- 24-hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Diverse innovative and stimulating environment;
- A company built on values of respect integrity and a job well done;
- Firm recognized as one of Canada s Best Managed Companies.
- EXIGENCES tre titulaire d une formation professionnelle ou coll giale en secr tariat ou bureautique; Minimum de 5 ans d exp rience pertinente titre d Adjoint(e) la haute direction; Avoir occup un r le d Adjoint(e) la pr sidence d une grande organisation est un atout important; Ma trise des logiciels de la suite Microsoft Office : Word, Excel, PowerPoint, Outlook, Adobe, etc.; Poss der de grandes habilet s de r daction; Bilinguise (anglais et fran ais). PROFIL RECHERCH Planification, organisation et gestion des priorit s; Sens de la coll gialit ; Esprit de service; Initiative, autonomie et d brouillardise; Gestion du stress et bonne tol rance l ambigu t ; Discr tion et professionnalisme; Rapidit d ex cution.
Employment Type
Full Time
