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Executive Assistant

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1 Vacancy
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Job Location drjobs

Chicago, IL - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

EXECUTIVE SUPPORT

Calendar and travel management for SVP (domestic and international) 

Identify opportunities to create processes and systems to effectively support the SVP and to drive efficiency  

Identify & prioritize routine as well as opportunistic meetings (1:1s team meetings project updates free time etc.) 

Determine which meetings are critical and either cancel or delegate to another team member 

Plan and orchestrate meetings/conference calls across the RBDC Leadership Team (LT) 

Process forms and approvals  

Ensure that tasks and projects are completed correctly and by deadlines 

Run/manage staff meetings including agenda coordination to ensure important issues are identified and addressed; provide action item recaps 

Create highquality PowerPoint Presentations for SVP and other RBDC team members 

Liaison with Defensive Lines on any key communication and initiatives 

EVENT AND MEETING MANAGEMENT

Lead the planning of all department level activities including offsites workshops Leadership meetings and Team building events. 

Responsible for all national meetings. This will include planning organizing and communication. 

Manage and communicate SVPs calendars and assist with prioritization. 

Maintain department calendar; coordinate regular and oneoff department meetings develop meeting agendas and draft and distribute meeting minutes. 

Help prepare SVP LT and team meeting materials 

Coordinate support staff for key meetings & events 

ADMINISTRATIVE TASKS

Manage team calendar 

Schedule appointments meetings and workshops responsible for meeting minutes 

Make travel arrangements and verification of travel costs 

Support preparations for meeting and calls 

Oversee internal communications (collaboration contact management etc.) and information flow correspondence on behalf of the manager 

Key internal point of contact for Beekeeper company communications platform 

Assist with onboarding new RBDC LT employees 

Verify invoices supporting the manager or administrative responsibility for budget management (FRE SRE TRE budget closing invoicing tracking of budget recharges) 

File and archive management 

Manage specific small projects and research support projects 


Qualifications :

5 years of experience as an Administrative Assistant  

3 years of experience coordinating large events and meetings 

Superior communication and presentation skills  

Professional presence  

Strong project management skills  

Analytic and business acumen reflected in successful project completion  

Fast learner ability to quickly learn new skills integrate various approaches  

Adept at facilitating meetings and communications  

Highly collaborative with ability to work with executives across multiple functions  

Advanced skills with Microsoft Office Suite (Excel Word PowerPoint)  

Bachelors degree or equivalent work experience 

Must be fluent in English additional language skills an advantage 


Additional Information :

This position is open to U.S. citizens U.S. permanent residents or individuals who are currently authorized to work in the United States on a valid visa.

 

The base salary range for this position is $68320 to $102480 cash incentives.

Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.

 

Our current Benefits include:

Comprehensive Medical Dental and Vision Plans 401k Match Family Leave PTO & Paid Holiday Schedule Pet Legal and Life Insurance Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

 

Red Bull Distribution Company Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color creed religion sex gender genetic information national origin disability uniform service veteran status age or any other classification protected by Federal state or local law.


Remote Work :

No


Employment Type :

Fulltime

Employment Type

Full-time

Company Industry

Department / Functional Area

Administration

About Company

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