Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
EXECUTIVE SUPPORT
Calendar and travel management for SVP (domestic and international)
Identify opportunities to create processes and systems to effectively support the SVP and to drive efficiency
Identify & prioritize routine as well as opportunistic meetings (1:1s team meetings project updates free time etc.)
Determine which meetings are critical and either cancel or delegate to another team member
Plan and orchestrate meetings/conference calls across the RBDC Leadership Team (LT)
Process forms and approvals
Ensure that tasks and projects are completed correctly and by deadlines
Run/manage staff meetings including agenda coordination to ensure important issues are identified and addressed; provide action item recaps
Create highquality PowerPoint Presentations for SVP and other RBDC team members
Liaison with Defensive Lines on any key communication and initiatives
EVENT AND MEETING MANAGEMENT
Lead the planning of all department level activities including offsites workshops Leadership meetings and Team building events.
Responsible for all national meetings. This will include planning organizing and communication.
Manage and communicate SVPs calendars and assist with prioritization.
Maintain department calendar; coordinate regular and oneoff department meetings develop meeting agendas and draft and distribute meeting minutes.
Help prepare SVP LT and team meeting materials
Coordinate support staff for key meetings & events
ADMINISTRATIVE TASKS
Manage team calendar
Schedule appointments meetings and workshops responsible for meeting minutes
Make travel arrangements and verification of travel costs
Support preparations for meeting and calls
Oversee internal communications (collaboration contact management etc.) and information flow correspondence on behalf of the manager
Key internal point of contact for Beekeeper company communications platform
Assist with onboarding new RBDC LT employees
Verify invoices supporting the manager or administrative responsibility for budget management (FRE SRE TRE budget closing invoicing tracking of budget recharges)
File and archive management
Manage specific small projects and research support projects
Qualifications :
5 years of experience as an Administrative Assistant
3 years of experience coordinating large events and meetings
Superior communication and presentation skills
Professional presence
Strong project management skills
Analytic and business acumen reflected in successful project completion
Fast learner ability to quickly learn new skills integrate various approaches
Adept at facilitating meetings and communications
Highly collaborative with ability to work with executives across multiple functions
Advanced skills with Microsoft Office Suite (Excel Word PowerPoint)
Bachelors degree or equivalent work experience
Must be fluent in English additional language skills an advantage
Additional Information :
This position is open to U.S. citizens U.S. permanent residents or individuals who are currently authorized to work in the United States on a valid visa.
The base salary range for this position is $68320 to $102480 cash incentives.
Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
Our current Benefits include:
Comprehensive Medical Dental and Vision Plans 401k Match Family Leave PTO & Paid Holiday Schedule Pet Legal and Life Insurance Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)
Red Bull Distribution Company Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color creed religion sex gender genetic information national origin disability uniform service veteran status age or any other classification protected by Federal state or local law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
