Executive Assistant

Position Description

Executive Assistant to CPO

Company Summary

LCPtracker Inc. is a cloud-based software (SaaS) provider specializing in labor compliance for public works construction projects. Headquartered in Orange CA with offices in New Braunfels TX and Fenton MI. LCPtracker helps government agencies and prime contractors meet Davis-Bacon/prevailing wage compliance requirements on projects backed by federal state and/or local funding.

Thousands of clients and over 100000 contractors use LCPtracker for their certified payroll and construction site compliance has been recognized year after year since 2017 as one of the Best Places to Work in Orange County by the Orange County Register.

Position Summary

The Executive Assistant to the CPO (Chief Product Officer) is a highly trusted professional who supports the CPO with administrative tasks manages communications and organizes the CPOs schedule to enhance their efficiency. This position requires a high level of professionalism discretion and organizational skills. The ideal candidate will be proactive detail-oriented and capable of managing multiple tasks simultaneously. This job description is not designed to cover or contain a comprehensive list of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Primary Duties and Responsibilities

• Provides high-level administrative support and assistance to the CPO in both a business and personal capacity

• Provide sophisticated calendar management for CPO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements

• Complete a broad variety of administrative tasks that facilitate the CPOs ability to effectively lead the organization including assisting with special projects; designing and producing complex documents reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CPO including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action referral or response exercising judgement to reflect CPOs style and organization policy.

• Act as a liaison between the executive and internal/external stakeholders.

• Handle correspondence emails and phone calls on behalf of the executive.

• Draft edit and proofread communications including emails letters and reports.

• Facilitate effective communication within the executive team and across the organization.

• Complete projects by collaborating with staff including the Executive Team and other staff as appropriate.

• Organize and coordinate company events including meetings conferences and social gatherings. Manage event logistics such as venue selection catering and guest accommodations. Ensure events run smoothly and address any issues that arise promptly.

• Invest in building long-lasting relationships both externally and internally.

• Effectively supporting by representing the CPOs interests in various business work and personal priorities etc.

• Assist in the planning and execution of special projects and initiatives.

• Monitor project timelines and deliverables ensuring deadlines are met.

• Provide support in research data analysis and report generation.

Core Competencies

• Confidentiality: This role will be privy to confidential and/or sensitive information. Must demonstrate integrity in maintaining confidential and sensitive information and strict adherence to organizational policies and procedures.

• Communication Proficiency: Uses friendly and proficient communication to interact with a wide range of people frequently exchanging information about office operations.

• Time Management: Must manage their own time using an electronic calendar in an email program to set meetings to request others to attend and to coordinate their responses. Responds to requests for attendance at various meetings.

• Technical Capacity: Proficiency with many kinds of office equipment software and technology that is used or managed.

• Initiative and Proactivity: Correctly anticipates a need volunteers readily and acts without being told to do so. Brings new ideas to the company. Undertakes self-development activities; seeks increased responsibilities; takes calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

• Drive for Results: Is goal-oriented; maintains focus on the objective.

• Problem Solving Personal Judgment: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics. Solicits and applies feedback.

• Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. Does not cut corners; monitors work to ensure quality; applies feedback to improve performance.

Education and Experience

• Bachelors degree in business administration Communications or a related field preferred.

• Minimum of 4 years of experience as an executive assistant or in a similar role preferably supporting C-level executives.

• Experience with project management software and tools is a plus.

• Expert proficiency with Microsoft 365 especially Outlook Word PowerPoint Excel and Teams; ability to design and edit graphic presentations and materials in PowerPoint and Canva.

• Technical proficiency and problem-solving skills related to computer and software support and troubleshooting; and web-based applications.

• Exceptional verbal and written communication skills.

• Exceptional organizational skills and attention to detail.

• High degree of professionalism in dealing with diverse groups of people including board members senior executives staff community leaders clients and partners.

• Make appropriate informed decisions regarding priorities and available time.

• Ability to be able to work independently and intuitively.

• Ability to prioritize according.

• Ability to maintain a high level of integrity and discretion in handling confidential information.

Work Environment

This position operates in a professional office environment and role routinely uses standard office equipment such as computers phones mobile devices photocopiers filing cabinets and fax machines.

Physical Requirements

While performing the functions of this job the employee is regularly required to sit; frequently required to talk and hear use hands and fingers to type scroll and use computer equipment. The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection of text/data in both print and electronic forms.

Ability to lift and move up to 25 pounds.

Position Type and Expected Hours of Work

This is a full-time non-exempt. This position will be on-site at our Orange CA office Monday to Friday 8:00 am to 5:00 pm. However some evening and weekend work is required based on business needs. This position will be eligible for 1 day remote per week and 4 days on-site. The work schedule is subject to change based on business needs at the time.

Travel

There is a moderate travel requirement for this position. Travel may be to visit remote office(s) attend conferences and industry events. Attendance at our corporate Staff Retreat is required. This event is a two three-day retreat.

Salary Range

The Executive Assistant hourly rate range is $28.00 - $33.00 per hour.

Pay offered may vary depending on multiple individualized factors including market location job-related knowledge skills and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Benefits

Along with competitive pay as a full-time LCPtracker employee you are eligible for the following benefits:

• Paid Time Off
• 10 Paid Holidays
• Phantom Stock
• 401k Plan with up to 4% company match
• Medical Benefits (Health Vision and Dental)
• Life Insurance (company paid)
• Long-Term Disability and Short-Term Disability (company paid)

LCPtracker participates in the E-Verify Program. E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration. It allows employers to confirm an individuals employment eligibility to work in the United States. View the attached notices available in English and Spanish for important information regarding the E-Verify program. E-Verify Notice (PDF); Right to Work Notice (PDF)

LCPtracker Inc. is an equal opportunity employer of all qualified individuals including minorities women veterans and individuals with disabilities and regardless of sexual orientation or gender identity. LCPtracker Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with all federal state and local ordinances.

LCPtracker is committed to the full inclusion of all qualified individuals. In keeping with our commitment LCPtracker will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly if reasonable accommodation is required to fully participate in the job application or interview process to perform the essential functions of the position and/or to receive all other benefits and privileges of employment please contact the LCPtracker Human Resources Department at