Accounts Payable Specialist

TITLE:Accounts Payable Specialist APPROVED 02/24/25

QUALIFICATIONS:

1. Associate degree in accounting or other related profession or five years accounting experience required.

2. Experience in general office and clerical work.

3. Advanced secretarial skills.

4. Verbal and written communication skills.

5. Strong computer skills and ability to learn accounting software systems.

6. Must be reliable and extremely trustworthy.

7. Excellent organizational skills and attention to detail.

8. Understand utilize and assess chart of accounts for proper reporting of fund tracking to various funding sources.

9. Ability to maintain confidential and meticulous records.

10. Such alternatives to the above as the Board may find appropriate and acceptable.

REPORTS TO:Controller

JOB GOAL:The Accounts Payable Specialist is responsible for managing the timely and accurate processing of invoices payments and expense reimbursements. This role ensures compliance with company policies and financial regulations while maintaining vendor relationships and assisting with financial reconciliations. The ideal candidate should be detailoriented organized and capable of handling a high volume of transactions efficiently.

PERFORMANCE RESPONSIBILITIES:

1. Review verify and process invoices in accordance with company policies and procedures.
2. Match invoices with purchase orders and receipts to ensure accuracy.
3. Prepare and schedule payments including checks ACH transfers and wire payments.
4. Maintain accurate records of vendor invoices and payments in the accounting system.
5. Confirm all vendors submit accurate W9 forms while verifying of federal ID numbers.
6. Ensure outstanding obligations are credited upon payment identify discount opportunities and issue purchase order amendments or stoppayment orders as needed.
7. Address and resolve vendor inquiries regarding payment status discrepancies and other concerns.
8. Ensure proper documentation is maintained for all vendor accounts. Process employee expense reports and reimbursements in accordance with organizational policies.
9. Ensure compliance with internal financial controls.
10. Assist in audits by providing supporting documentation and reports.
11. Ensure adherence to internal controls and best practices in financial management.
12. Manage front security window of Millcreek Education Center as needed.
13. Any other duties as assigned by the Superintendent or their designee.

POSITION SPECIFICATIONS:

PHYSICAL DEMANDS:

1. Ability to sit talk and hear.
2. Ability to stand walk climb balance stoop kneel crouch or crawl and move quickly when necessary to promote student learning and/or safety.
3. Must be able to lift up to 25 pounds. Over 25 pounds requires assistance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SENSORY ABILITY:

1. Ability to speak clearly and distinctly.
2. Auditory acuity to be able to use telephone.
3. Visual acuity to read correspondence and computer screen.

WORK ENVIRONMENT:

1. Indoor and outdoor environments.

TEMPERAMENT:

1. Ability to work as a member of a team.
2. Must be courteous.
3. Must be cooperative congenial and serviceoriented and promote these qualities in the building.
4. Ability to work in an environment with frequent interruptions.

COGNITIVE ABILITY:

1. Ability to follow written and verbal directions.
2. Ability to demonstrate good written and verbal skills.
3. Ability to effectively present information in oneonone and small group situations to students staff and other employees of the organization.
4. Ability to read write and do computations.
5. Ability to work independently and make workrelated decisions.
6. Ability to complete assigned tasks with minimal supervision.
7. Ability to exercise good judgment in prioritizing tasks and problemsolving.

1. Ability to use correct grammar sentence structure and spelling.
2. Ability to communicate effectively at all organizational levels.

The information contained in this job description is for compliance with the American with Disability (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding the position and additional duties may be assigned.

TERMS OF EMPLOYMENT: Work year and salary in accordance with the Conditions of Employment between the Millcreek Township School District and the Unified Employees.

EVALUATION: Performance will be evaluated annually in accordance with provisions of the Boards policy on Evaluation of Unified Personnel.

Required Experience:

Unclear Seniority