Human Resource Assistant, Recruitment HR Assistant (Pendleton) Limited Duration opportunity!
Human Resource Assistant, Recruitment HR Assistant (Pendleton) Limited Duration opportunity!
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$ 4113 - 5505
1 Vacancy
Job Description
Initial Posting Date:
05/21/2025Application Deadline:
05/28/2025Agency:
Department of CorrectionsSalary Range:
$4113 $5505Position Type:
EmployeePosition Title:
Human Resource Assistant Recruitment HR Assistant (Pendleton) Limited Duration opportunity!Job Description:
Human Resource Assistant Recruitment HR Assistant Limited Duration opportunity
Eastern Oregon Correctional Facility (Pendleton)
Oregon Department of Corrections
Join The Employee Services Division as a Recruitment HR Assistant!
Are you passionate about supporting others and looking to grow your career in human resources The Oregon Department of Corrections (DOC) is seeking a motivated and detailoriented Recruitment HR Assistant to join our dynamic Recruitment and Background Investigations Unit.
This is a limited duration position that is intended to become permanent. The agency is actively seeking to secure legislative funding and once that funding is approved the successful incumbent will be automatically transitioned to permanent status without the need to reapply. At this time funding is approved through 6/30/2027. The position will end after that date if permanent funding is not secured. The position is based in Pendleton OR at Eastern Oregon Correctional Facility with regular travel required to Two Rivers Correctional Facility in Umatilla OR. A hybrid work option is available one day per week. This position is management service nonsupervisory. This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS) as defined by statute. This list could be used to fill future vacancies.
About the Job Your Role
As a Recruitment HR Assistant you will provide essential technical and administrative support to ensure a smooth and efficient hiring process for Correctional Officer (CO) candidates. Your work will directly impact the success of our recruitment efforts by assisting with the CO background check process ensuring documentation accuracy scheduling coordinating NTN test and Psychological Evaluation interviews and tracking CO candidates through every stage of the recruitment pipeline. This is an exciting opportunity to collaborate with a team that drives positive change and supports Oregons mission to create safer communities.
The Employee Services Division serves DOC by focusing our efforts on our most valuable asset: our employees. We do this through recruitment hiring and retention of a diverse and talented workforce. The Employee Services Division provides guidance technical assistance training and labor relations support while continually working to deliver the bestinclass customer services.
Minimum Qualifications
Your application materials will be reviewed to verify that you have:
- Two (2) years of human resources clericalsupport experience directly assisting human resources professionals in the administrative functions of a human resources program; OR
- Three (3) years progressively responsible administrative clerical or recordkeeping support experience.
Collegelevel course work may substitute for the general experience requirement based on 45quarter units per year.
The State Certified Human Resources Professional (SCHRP) certification awarded by the Oregon Chief Human Resources Office substitutes for six months of human resource professionallevel experience.
Requested Skills
- Excellent interpersonal and communication skills with the ability to work effectively with candidates hiring managers and stakeholders
- Strong organizational skills and the ability to manage multiple tasks and deadlines with accuracy and attention to detail
- A proactive approach to problemsolving and a commitment to delivering excellent customer service
- A team player with a growth mindset eager to support both candidates and colleagues
- Experience coordinating or supporting recruitment activities such as interviews documentation review and candidate outreach
- Familiarity with eSOPH or similar background investigation systems and the ability to support candidates through that process
- Proficiency with Microsoft Office Suite
- Basic understanding of human resources laws and Oregon DPSST Correctional Officer certification requirements
- Ability to analyze situations develop sound recommendations and communicate them clearly
- Willingness and flexibility to travel between institutions and support multiple teamsTop of FormBottom of Form
- Valid Oregon Driver License or alternative.
Application Information
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process we may require additional assessment stages such as written exercises to further evaluate candidates qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference as it is not available for you to view after the announcement deadline.
Working Conditions
The position is based in Pendleton OR at Eastern Oregon Correctional Facility with regular travel required to Two Rivers Correctional Facility in Umatilla OR. A hybrid work option is available one day per week. You will work in an office environment and work independently. This position functions under considerable pressure through changing deadlines detailed tracking and constant interruptions.
About the Department
The Oregon Department of Corrections is responsible for over 12000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24000 offenders in Oregon communities. The mission is to protect communities promote accountability and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety trust and belonging. We strive to be an antiracist corrections system. Welcoming inclusive and respectful of all people. Free of discrimination harassment and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff volunteers and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for nonPERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package which includes:
- Family health vision and dental insurance
- Vacation sick leave and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and longterm disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
About the Process What to Expect
- After the application deadline a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check PREA check and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprintbased background check and maintain CJIS eligibility. Due to CJIS requirements related to system access there may be some felony convictions that could disqualify you for this position. However having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you please contact the recruiter for more information.
Additional Information Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity Diversity Inclusion and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity equity inclusion and belonging. Ensuring legal compliance efficiency and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring promoting or contracting with anyone (that will have direct contact with residents) who has engaged in been convicted of or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility. Please note if you are a veteran you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position selection process or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Maria Arellano
Reference Number: 180955.
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire applicants will be required to complete an I9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Employment Type
Full-Time
