Executive Assistant to the CEO
Executive Assistant to the CEO
Posted on :
23-05-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 110000 - 140000
Vacancy
1 Vacancy
Posted on :
23-05-2025
Job Description
A Bit About Us:
We are Arcadia Science. Arcadia is a science company founded and led by scientists. Our mission is to transform evolutionary innovations into realworld solutions by openly developing more efficient replicable and sustainable ways to leverage the biology of diverse organisms. Scientists at Arcadia share as much of their research as possible to gather community feedback and accelerate scientific progress.
The Opportunity:
We have an Executive Assistant (EA) opening that will support the Chief Executive Officer (CEO) Seemay Chou. The EA will act as a liaison orchestrating outreach and managing internal and external engagements. In addition to helping with general operations and office management the EA will play a key role in special projects by assisting the CEO with communications and logistics. We are looking for someone with significant growth potential who will take advantage of this opportunity to develop a more indepth tactical partnership with the CEO to amplify Arcadias efforts and our broader impacts in science.
The ideal candidate should be a driven highintegrity individual who can handle information with discretion and maturity. The ideal candidate is also a smart generalist who can keep up with a large and varied volume of requests. They have strong selfawareness and EQ and a clear sense of boundaries. They are known for moving quickly erring on the side of impatience. They are known for being obsessed with efficiency organization and details. They should communicate precisely and succinctly. Strong prioritization skills are a must.
Within the first 2 months you will be expected to:
- Manage and prioritize a dynamic schedule at Arcadia and externally.
- Serve as a key coordinator facilitating meetings and communication with others.
- Handle a variety of administrative and office responsibilities.
- Help keep the executive wellprepared and informed about upcoming commitments.
- Organize and oversee the executives engagement activities and travel arrangements.
- Assist with logistics for new strategic initiatives.
- Draft clear professional emails with meticulous attention to detail.
- Ensure efficient operational processes for the CEO and office.
Within the first year you will have the chance to advance through:
- Preparation of highlevel board meeting documents and memos.
- Improvement of operational processes via automation or datadriven technologies.
- Research or informative interviews for new CEOled strategic initiatives.
- Project management of highertouch operations e.g. recruitment seminars outreach.
- Initial screening for external inquiries or partnership opportunities.
- Anticipate and/or design pilots for new initiatives across the company.
Requirements:
- 3 years of administrative or operational experience in a fastpaced environment.
- At least 1 years setting up new executive or team processes for the first time.
- Comfortable with Google suite Slack and project management platforms.
- Fluent in organizing and maintaining spreadsheets.
- Basic familiarity with HR and financial best practices.
- Strong writer.
- Solid background and reference checks.
Compensation:
The expected salary range is $110000$140000 per year with generous equity and benefits depending on experience level. The position will require the individual to be onsite 5 days per week at our Emeryville California headquarters.
Application Process:
Interested applicants should send a resume and complete all the questions in the application.
Arcadia Science is an equal opportunity workplace; we welcome people from all backgrounds and communities. We provide competitive compensation and practical benefits to keep you happy and healthy so that you can do your best work.
Please note that an offer of employment from Arcadia is contingent upon the successful clearance of a reference and background check.
Required Experience:
Chief
Employment Type
Full-Time
Department / Functional Area
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