Executive Assistant - Senior Executive
Executive Assistant - Senior Executive
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Job Description
This is an exciting opportunity to join our IOM (International Operated Markets) Segment Team as an Executive Assistant. You will play a crucial role in supporting the President of the IOM and the Senior Director Strategy & Planning IOM. Your work will directly impact organizational effectiveness enabling senior leaders to focus on strategic priorities. You will be at the heart of decision-making providing seamless administrative support that enhances productivity and responsiveness. Part of the role will be building an extensive multi-cultural and multi-time zone network of partners across the segment (IOM consists of 14 European countries Canada and Australia).
What will my accountabilities be
- Managing complex calendars and scheduling meetings
- Coordinating travel arrangements and itineraries
- Organizing and preparing for meetings including gathering documents and attending to logistics
- Engaging with stakeholders both internal and external to ensure smooth communication
- Providing proactive support to senior leaders anticipating needs and addressing issues promptly
- Build and maintain strong relationships across the International Exec & EA community facilitating alignment across Markets and clear communication between Leaders.
- Keep track of personal changes: birthdays work anniversaries & personal events.
- Plan and organise events for IOM Leaders (within London and Internationally) including budgeting venue hire negotiating contracts catering & restaurant recommendations tech availability invitations and travel assistance for attendees.
- Support international Executives when they are over in London (transfers hotels restaurants and agendas)
- Track and file expenses following - ensuring the reports are accurate and submitted in advance of payment due date.
What Team will I be a part
IOM Segment Team
Who are my customers
- Market and Segment team Leaders across the organisation
- Other Executive & Senior Director Assistants
- Other Leaders based globally (primarily US based)
What background do I need to have
To be successful in this role you should have:
- Proven experience supporting senior executives
- High level of discretion and confidentiality
- Highly developed organizational and administrative skills including familiarity with Microsoft Outlook Microsoft Office video conferencing systems & travel booking platforms.
- Strong Execution Proficiency reliable in always delivering results on time
- A positive and proactive approach to managing a frequently changing schedule and priorities.
- Strong communication skills and a proven ability to connect with a wide range of people from different cultural backgrounds and nationalities.
- Highly resilient able to handle high workload and competing priorities.
- Strong interpersonal skills and enjoy collaborating across various teams departments and time zones.
- Well organized resourceful with excellent multi-tasking and prioritizing skills
- The ability to work within tight deadlines meet deadlines and still maintain a high level of accuracy and attention to detail.
Qualifications :
- Strong experience with Microsoft Outlook Microsoft Office video conferencing systems & travel booking platforms
Additional Information :
At McDonalds we are People from all Walks of Life...
People are at the heart of everything we do and they make the McDonalds experience. We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices which helps us to better serve our customers. We have a strong heritage of diversity and representation within our communities which we are proud of. The diversity of our people customers Franchisees and suppliers gives us strength.
We do not tolerate inequality injustice or discrimination of any kind. These are hugely important issues and a brand with our reach and relevance means we have a very meaningful role to play.
We also recognise our responsibility as a large employer to continue being active in our communities helping to develop skills and drive aspirations that will help people to be more aware of the world of work and more successful within it whether with McDonalds or elsewhere.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
