Executive Assistant
Executive Assistant
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Job Description
At LinkedIn our approach to flexible work is centered on trust and optimized for culture connection clarity and the evolving needs of our business. The work location of this role is hybrid meaning it will be performed both from home and from a LinkedIn office on select days as determined by the business needs of the team.
LinkedIn is currently seeking a highly motivated Executive Assistant. The successful candidate will be responsible for supporting two leaders in our Talent Solutions business: Senior Sales Director Global Clients Program EMEA & LATAM and Senior Director Talent Solutions Marketing EMEA & LATAM and Global Client Program.
The role requires excellent organizational and multi-tasking skills proactivity and an ability to prioritize and work to deadlines. A professional and team-oriented approach combined with strong written and verbal communications skills is essential. The ideal candidate will be able to maintain strict confidentiality and bring a blend professionalism passion and flexibility to the role. This role will be based in our London office.
Responsibilities
Be a motivated self-starter who works independently effectively problem solves and prioritises work and anticipates the needs of the executives.
Handle requests and queries appropriately
Oversee all aspects of diary management: proactively managing schedules actioning requests for meetings and mitigating diary clashes ensuring that bookings are achievable in terms of workload and time constraints.
Co-ordinate domestic and international travel management in line with corporate policies.
Meeting management (take minutes follow-up on actions etc).
Event management - organise meetings and special events including all hands offsites and team events.
Prepare presentations briefs and other supporting docs as required
Full expense management (collation preparation and submission of expenses)
Procurement (Manage POs set-up new vendors etc.)
Build strong and effective working relationships within the organisation and other cross-functional partners.
Work closely together with the Global and EMEA & LATAM Admin teams
Travel required
Support special projects on a regular basis
Qualifications :
Basic Requirements
5 years of proven experience as an executive administrative assistant senior administrative assistant or in other senior secretarial position
5 years of proven experience in an international working environment supporting multiple individuals/teams (international remotely)
Fluency in both verbal and written English
Preferred Qualifications
Excellent cross-level communication and interpersonal skills
Excellent knowledge of MS Office (Office365 OneDrive Outlook Word Excel PowerPoint) and good knowledge of GoogleDrive
Full comprehension of office management systems and procedures
Up-to-date with advancements in office gadgets and applications
Highly flexible and able to work and grow with the company and the office
Exemplary planning and time management skills
Ability to multitask prioritise daily workload and willing to be flexible with occasionally varied and additional duties
Being mindful of working with different time zones when setting up meetings
Discretion and confidentiality
Professional credibility
Attention to detail
Ability to work both as a team member and on own initiative (able to make decisions on behalf of Seniors/team)
Self-motivating and willing to learn
Positive friendly approachable attitude to everyone.
Suggested Skills
Excellent communication
Multi tasking
Organisational
Additional Information :
Global Data Privacy Notice for Job Candidates
Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: Work :
No
Employment Type :
Full-time
Employment Type
Full-time
