Administrative Assistant II - 526614
Administrative Assistant II - 526614
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Salary Not Disclosed
1 Vacancy
Job Description
Pay Grade/Pay Range:Minimum: $18.32 Midpoint: $21.97 (Hourly N4)
Department/Organization:212901 Music Education
Normal Work Schedule:Monday Friday 8:00am to 4:45pm
Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles PCard/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers copiers fax machines etc.
Additional Department Summary:Assists the department head and faculty in the daytoday operations of the department of Music Education in the College of Education. Procures supplies and promotional items and at times picks up supplies from local vendors. Assists in the logistics of on campus events for the faculty of the department. Manages schedules for graduate assistant and student workers. Handles the budgets for the department and oversees the graduate assistant and adjunct hiring.
Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher.
Skills and Knowledge:Knowledge of UA licensing approval procedures procurement through BuyBama and procedures to make purchases through outside vendors. Knowledge of Pcard travel and nontravel purchases and reconciliation through Concur. Personable and able to effectively communicate with people across departments and areas students and parents of matriculates.
Preferred Qualifications:Experience with a host of office software including Excel.
Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a preemployment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOCsKnow Your Rights: Workplace discrimination is illegalposter.
Employment Type
Full-Time
