Sr Admin Support Specialist - Facilities
Sr Admin Support Specialist - Facilities
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- 24 months office clerical or administrative experience
Preferred experience: Prior building maintenance or laboratory support experience is desired.
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask be organized and selfmotivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
Working Conditions:
- Physical:
- Sit for prolonged periods.
- Communicate effectively and listens.
- Engage in repetitive motion.
- Use of computer and telephone.
- Stand stoop bend reach and lift.
- Environmental:
- Standard office environment.
Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
- Receives incoming calls for Facility personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a building contact person for other employees or the outside public and provides relevant facility information.
- Provide clerical support as the main point of contact for building related issues. Monitor SysAid ticket management and reporting system field phone calls emails texts or inperson inquiries on tickets and issues related to Facilities.
- Schedules various appointments for office personnel vendors and maintenance personnel ensuring administrative details are completed. Manage office relocations and process invoices through PeopleSoft Financials; maintain appropriate files.
- May coordinate meetings including scheduling and communications
- Verification of issues reported to ensure all pertinent details are captured to appropriately direct central site support personnel.
- Manage employee onboarding for office preparation nameplate signage initiate telecom support tickets and followup. Manage access plans for the facility and assign accordingly.
- Provide administrative support to auxiliary departments (Dental Support Lab Information Technology Informatics etc.) generate reports create correspondence provide administrative assistance compiling information. Transport dental cases track shipping and receiving of dental cases prepare reports and collect data for special projects; enter data in ticketing systems and logging resolutions.
- Support of projects and act as liaison for external departments for COD point of contact (Central Site Parking Custodial etc.)
- Support Scientific Day with POs logistics and coordination.
- Provide oversight of Central Site custodial employee assigned to COD.
- Update all building signage in elevators directories and generate maintenance notifications.
- Perform related duties as assigned or required to successfully fulfill function of position and office.
- Assist caller/visitor using discretion ingenuity and independent judgment to determine proper course of action while following established standards.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
Senior IC
Employment Type
Full-Time
