Administrative Assistant

OVERVIEW

We are currently seeking an Administrative Assistant for our job at the West Parish Water Treatment Plant in Westfield MA.

The Administrative Assistant is responsible for providing administrative support to a Project Regional or Service Group office. Construction office assistants provide customer service and support to the project team as well as other vendors and subcontractors.

As a fourthgeneration familyowned business Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fastgrowing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging complex work
• Creative and innovative problemsolving environment
• Supportive communicative managers who reward hard work
• Opportunities for growth training and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

RESPONSIBILITIES

Provides general administrative support; duties may include following:

• Data entry and reporting
• Processing invoices check requests or other departmental paperwork
• Maintenance of SharePoint sites and/or a document library
• Tracking department certifications and other administrative duties as assigned.
• Maintains office efficiency by organizing meetings and correspondence such as phone calls emails mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g. clients vendors press job candidates etc.) sources.
• Coordinates meetings assists with travel arrangements and hotel accommodations as needed gifts or awards purchase and food and drink services.
• May coordinate the schedule for conference rooms.
• Orders office supplies and wearables though corporate provided vendors.
• May perform basic internet research compile lists and gather information from other departments.
• May perform general administrative support for a project:
• General HR or PTO recordkeeping
• Basic Payroll Administration duties
• Change Order Processing or other project related administration

QUALIFICATIONS

• High school diploma or GED required
• Associates degree or some administrative training is a plus
• 1 year of experience in an office setting
• At least 1 year of relevant experience
• Ability to work in a fastpaced environment
• Ability to take direction and prioritize responsibilities
• Solid written and verbal communication skills
• Ability to maintain discretion at all times
• Proficient with MS Office Programs

Salary Range Disclaimer

Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors including but not limited to: training transferable skills work experience business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.

The Walsh Group Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application please contact the Human Resources Department ator

An Equal Opportunity Employer Disability/Veteran