Administrative Assistant

Arcadis is seeking a Administrative Assistant to join our Places Infrastructure team in the Los Angeles CA area.

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

As the Administrative Assistant you will research existing contract processes within PW. They will also research other public agencies who currently have centralized contractingprepare a report and summarize the findings. The Admin Assistant will also provide recommendations on how PW can obtain a centralized contracting unit within PW.

Role accountabilities:

• Provides administrative support to ensure efficient office operations.
• Handles administrative requests and queries from senior managers and division staff.
• Heavy proofreading and processing of general correspondence such as letters memos reports and Board letters.
• Checks correspondence submitted for supervisors attention to ascertain that all relevant data files signatures etc. are accurate and included.
• Develops and maintains physical and digital filing systems.
• Schedules meetings prepares meeting agendas takes minutes arranges conferences and maintains conference room schedules.
• Gathers data independently and by contacting employees other divisions and/or agencies for general information and/or to prepare reports or presentations.
• Develops charts graphs workflow diagrams and other visual aids as necessary.
• Supervises other staff and delegates responsibilities.
• Maintains appropriate document control logs by entering information as to type of documents dates received/transmitted and file location.
• Handles technical issues within their area of expertise.
  

Qualifications & Experience:

• A minimum of 3 years of contracting experience and knowledge of public agency contracting processes.
• Must be proficient in Microsoft Office (Outlook Excel Word PowerPoint)
• Minimum of five years of administrative work experience.
• Typing rate: 40 net words per minute.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skillsbased approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of nondiscrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $66000 $106000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

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