Archivist
Archivist
Posted on :
18-05-2025
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1 Vacancy
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Job Description
Archivist
Department: Stafford Library
Location: Columbia MO
Type: Staff Fulltime
Pay: $43000 to $46000 per year (Pay range may vary based on geographic location)
Diversity Statement:
Columbia College is committed to creating an inclusive employee experience for all regardless of race color national origin gender gender identity religion sexual orientation age or disability. The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall fosters a sense of community that welcomes everyone.
Job Summary:
The Archivist will be responsible for the management preservation and accessibility of the colleges archival collections. Reporting to the Director of Stafford Library and Archives this position involves overseeing all aspects of the archives including acquisition arrangement description and outreach. The Archivist will ensure that the collections are accessible to students faculty staff and external researchers while promoting awareness of the archives value to the college community. This role requires a blend of technical archival skills excellent communication abilities and a passion for preserving the institutions history.
Essential Functions:
- Organize catalog and process archival materials including documents photographs audiovisual materials and digital records.
- Maintain and develop the archival collections by identifying gaps acquiring new materials and deaccessioning unnecessary items.
- Develop and implement archival policies and procedures for the acquisition processing and preservation of materials.
- Ensure the proper storage handling and preservation of physical and digital archival materials in accordance with professional standards.
- Monitor environmental conditions (e.g. temperature humidity) to maintain the integrity of collections.
- Provide research assistance to students faculty staff and external researchers.
- Develop and maintain userfriendly finding aids and databases to facilitate access to collections.
- Digitize archival materials and create digital archives to improve access and preservation.
- Promote the archives through events exhibitions and programs that engage the campus community.
- Collaborate with faculty and staff to integrate archives into the curriculum and support academic research.
- Maintain accurate records of all archival activities including accessioning processing and usage statistics.
- Prepare reports for library administration external funders and accreditation bodies.
- Assist with developing and managing the archives budget.
- Collaborate with Advancement to utilize Archives for fundraising efforts as needed.
- Participate in professional organizations workshops and conferences to stay current with trends in archival practices.
- Supervise student workers or volunteers assisting with archival projects and tasks.
- Serve on division and college committees as requested
- Perform job duties in accordance with Columbia Colleges vision mission and values and contributes to the development of the Stafford Library Department and the Division of Student Experience.
- Practice superior customer service.
- Fulfill additional responsibilities as assigned.
- Display respect and civility to all constituencies in all communications.
- Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates.
Supervisory Responsibility: Yes : Student Assistants interns and/or volunteers
Position reports to: Director of Stafford Library & Archives
Required Experience:
- Master of Library and Information Science (MLIS) with a focus in archives or another graduatelevel degree with a focus on archives preservation or records management.
- Familiarity with archival standards and best practices for organizing describing and preserving physical and digital collections.
- Familiarity with collection management tools such as ArchivesSpace CONTENTdm or similar platforms.
- Strong communication skills including the ability to engage and instruct students and faculty on archival research and methods.
- Strong organizational skills and the ability to manage multiple tasks prioritize responsibilities and meet deadlines.
Preferred Experience:
- Experience working in archives or special collections preferably in an academic setting.
- Experience with digital archives digitization technologies and metadata standards for digital preservation.
Required Level of Education: Masters In: Library Science or Archival Studies
Required Professional Certification(s): In:
Preferred Level of Education: In:
Preferred Professional Certification(s): In:
Other Requirements: Ability to satisfy within the parameters set by the College and consistent with applicable federal state and local laws a criminal background check as a condition of employment.
Special Requirements (if any): Ability to work to work a flexible schedule including occasional evenings and/or weekends.
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals seeking accommodation should contact the Human Resources Department without delay. While performing the duties of this job the employee is regularly required to sit for long periods of time talk and hear. The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop kneel or crawl. Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis.
Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job the employee is rarely exposed to outside weather conditions; however possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild.
This job description is not meant to be allinclusive of every duty and responsibility required by the employee in the position.
Eligibility for employee benefits and perks is determined by employment status. For more information please see offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include but is not limited to academic residential achievement performance attendance disciplinary employment history credit history driving history and criminal history of public record.
Review of applications will begin immediately and continue until the position is filled.
Columbia College is an equal opportunity employer.
Employment Type
Full-Time
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