Archivist

About us

Stone King is an ambitious and friendly firm specialising in the Business & Social Enterprise Charity Education Faith and Private Client sectors. Our collaborative culture and core values are intertwined with our ethos of doing the right thing by our clients communities and our people. Our passion for the sectors we work in and the purpose-driven work we do with our clients has resulted in SK being recognised as national leaders in our specialist fields across the country.

The opportunity

We are seeking a dedicated Archivist to join our Risk and Compliance team at Stone Kings Bath office on a permanent basis. This pivotal role will be responsible for the effective management of our wills bank and deeds storage ensuring that all client data is handled with the utmost confidentiality and in full compliance with the firms regulatory standards.

As an integral part of the Risk and Compliance team you will collaborate closely with both operational and fee-earning teams including our Trusts and Estates team and Property team to support the smooth running of our document management processes and compliance obligations.

This role would suit someone who enjoys attention to detail and is highly organised with a strong commitment to maintaining accuracy and confidentiality.

Reasons to apply

• Make a Real Difference - Be part of a team that directly supports individuals and their families during some of the most challenging times in their lives. Your work will have a meaningful and lasting impact.
• Grow in a Supportive Environment - Learn from experienced colleagues and develop your skills under the guidance of our Care Planning Support Team Lead. We are committed to your personal and professional development.
• Be part of an ambitious collaborative and purpose driven firm where our culture and values are at the heart of everything we do. We believe our people are our greatest asset and strive to create the best place to work.
• Excellent benefits for our people with a focus on wellbeing and development at the forefront. As proud signatories of the Mindful Business Charter we are committed to supporting mental health and wellbeing.

Key Responsibilities

General duties include but are not limited to:

• Dealing with daily requests to release deeds and wills from our strongroom to clients and third parties ensuring the firms compliance standards are upheld in-line with SRA code of conduct.
• Dealing with internal requests from our fee-earners to retrieve documents from our strongroom
• Archiving and storage management of original documents.
• General management and maintenance of our strongroom records for wills and deeds.
• Continue where possible to digitise and scan documents onto our IT systems.
• Help conduct Will and Lasting Power of Attorney (LPA) reviews.

Essential

• Strong attention to detail and excellent organisational skills with the ability to manage records and documentation accurately and efficiently.
• Understanding of data protection and a commitment to maintaining client confidentiality.
• Ability to work collaboratively and communicate effectively with clients and teams.
• Proficient in using digital record-keeping systems and Microsoft Office applications.
• Reliable and proactive with the capacity to manage competing priorities and meet deadlines.

Desirable

• Previous experience in archiving records management or a related administrative role is preferred.

Diversity Equity and Inclusion

Individual differences are embraced at Stone King and we strive to create an environment in which people feel supported and able to be themselves. We have a partner-led Diversity Equity and Inclusion Strategy Group and a dedicated DE&I Adviser. We are committed to promoting an inclusive working environment that supports the growth and development of all our people and we welcome applications from candidates of all backgrounds and identities. As part of our continued commitment to an inclusive working environment we are proud to be part of the Race Fairness Commitment the Age Friendly Employer Pledge and a Disability Confident Employer.

Stone King are signatories of the Mindful Business Charter as part of our commitment to mental health and wellbeing. We want to support all of our people in achieving a healthy work/ life balance and would be happy to speak with prospective candidates about flexible working arrangements.

As part of our commitment to DE&I we want our recruitment practices to be as inclusive as possible which means we will make reasonable adjustments to help you perform to your best so please let us know if you need us to make any reasonable adjustments during the application or interview process. Our recruitment team are on hand to discuss any reasonable adjustments with candidates and can provide full job details and applications in alternative formats if required. You can contact our recruitment team via email at or.

As a Disability Confident employer Stone King LLP is committed to offering an interview to any job applicant that declares they have a disability and meets the minimum criteria for the role as defined by the job description and person specification. A full copy of the person specification and job description can be provided by contacting our Recruitment team. In some recruitment situations such as high-peak times we might need to limit the overall numbers of interviews we offer. This will include the number of interviews offered to disabled people who meet the minimum criteria. When that happens well still aim to offer a proportionate number of interviews to disabled applicants.