Administrative Coordinator II
Administrative Coordinator II
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$ 46655 - 86321
1 Vacancy
Job Description
Job Responsibilities
- This is an internal posting only current SCDES employees will be considered.Careers at SCDES: Where Passion Meets PreservationDo you love South Carolina and protecting the environment Come join our team at SCDES put your passion to work with us! We are dedicated to protecting the state of South Carolina and we would love to have you as a member of our team!Science Service Sustainability
Under general supervision this position provides administrative operational and personnel support for the Bureau of Land and Waste Management (BLWM). The role serves as the Bureaus SharePoint site manager Time and Leave Coordinator Procurement Liaison and PCard Coordinator. It ensures the accuracy and integrity of personnel and procurement processes maintains confidential records coordinates with Human Resources supervises file room operations and supports Bureau leadership in carrying out daytoday administrative functions essential to bureau operations.
Responsibilities:
SharePoint Management:Develop and maintain the Bureau of Land and Waste Management (BLWM) SharePoint site. Collaborate with bureau program representatives to ensure content is accurate relevant and complete. Coordinate with other SCDES programs to ensure appropriate links are included and to prevent duplication of information across platforms.Time and Leave Coordination: Serve as the Bureaus Time and Leave Coordinator. Track staff schedules manage telecommute agreements and serve as the PCAS Coordinator. Work closely with the SCDES Office of Human Resources to support employeerelated matters and ensure compliance with policies.
Administrative and Personnel Support: Provide comprehensive administrative support to BLWM management and staff. Advise on personnel procedures and SCDES administrative policies. Coordinate with staff and supervisors to maintain confidential personnel documents including position descriptions LWOP requests and local personnel files. Ensure all required personnel processes are completed before submission to Human Resources. Maintain strict confidentiality at all times.
Procurement and PCard Management: Serve as the BLWM Procurement Liaison and PCard Program Coordinator. Manage all aspects of the PCard process including reviewing approving and reconciling purchases (including IDTs) in a timely manner. Enter procurement data into SCEIS and WORKS to ensure prompt vendor payment. Maintain accurate purchasing records for audit purposes and collaborate with the assigned fiscal analyst as needed. Complete purchasing and travel requests as assigned.
Assets Records and Mailroom Oversight: Supervise the Bureaus File Room Coordinator and oversee daily mail processing. Act as backup for records coordination and FOIA response processing. Serve as lead point of contact for bureau asset management.
Additional Duties: Perform other duties as assigned by the BLWM Bureau Chief and Assistant Bureau Chiefs.
Minimum and Additional Requirements
- A high school diploma and work experience that is directly related to procurement services.
- A bachelors degree may be substituted for required work experience.
Note: Degrees in a related technical field include but are not limited to Earth sciences chemistry biology physics soil science environmental science mathematics etc.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Applicants indicating college credit or degree(s) on the application are encouraged to upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official certified copy of the transcript or diploma prior to hiring.
Additional Requirements:- Knowledge of modern office practices procedures and equipment.
- Ability to coordinate a variety of administrative and operational functions.
- Strong interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization.
- Demonstrated ability to plan organize and supervise the work of support staff.
- Excellent communication skills and the ability to maintain confidentiality in handling sensitive information.
- Proficiency in Microsoft 365 applications including SharePoint Excel Word and Outlook (including calendar management and scheduling).
Preferred Qualifications
- Knowledge of agency policies procedures rules regulations and program services.
- Knowledge of federal and state laws policies procedures rules and regulations related to the specific administrative/management function.
- Knowledge of governmental fiscal and personnel procedures practices and policies
Additional Comments
SCDES is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.
The Department will not sponsor H1B visas for this position.
The South Carolina Department of Environmental Services offers an exceptional benefits package for full time (FTE) employees:- Health dental vision longterm disability and life insurance for employees spouse and children. Clickhere for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid parental leave
- S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
- Retirement benefit choices *
- Remote Work: The option of partially remote work is available after successful completion of 6 months to 1 year of employment based on job functions
Required Experience:
IC
Employment Type
Full-Time
