O&M Administrative Assistant (O&M Specialist I)

*** Must have an active (or ability to obtain and maintain) TS/SCI with CI Polygraph***

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing topquality nontechnical administrative support and to maintain high standards of excellence while ensuring solid customer relationships.

Work under direct supervision of the Site Manager and perform a variety of clearly defined tasks and administrative functions including written and verbal communication.
Administer and maintain highly confidential and specialized information utilizing an indepth understanding of organizational policies procedures and operations.
Perform administrative duties to include phone coverage for direct supervisor; meeting coordination and invites (including teleconferences and video conferences as applicable) book conference rooms assist with planning functions to include socials and training work with vendors on catering; compile presentations prepare reports maintain department files etc.
Train program employees on expense reporting processes and provide guidance to team. Compile & submit direct supervisors expense reports.
Maintain/update administrative files in program shared folders across different systems and SharePoint.
Compile team submissions of weekly activity reports and review with supervisor; send to customers and management.
Work with Corporate HR to support annual requirements for employees including: benefits enrollment ethics training performance assessments and other items as required.
Work Order Control Desk support as required to include data entry reports generation maintenance ticket issue/tracking and reports analysis
Other duties as assigned

Basic Job Requirements:
Accredited four (4) year degree or global equivalent in applicable field of study and no required years of workrelated experience or a combination of education and directly related experience equal to four (4)years if nondegreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management coworkers clients vendors contractors and visitors
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local state/province and federal/national statutes and guidelines
Ability to attend to detail and work in a timeconscious and timeeffective manner

Other Job Requirements:
Must have an active (or ability to obtain) TS/SCI Security Clearance with CI Polygraph
U.S. Citizen with valid drivers license
Participate in department meetings training and functions
Serve as a Company representative to external clients
Participate in Fluor University for training and career development
Contribute to and promote the use of Fluors knowledge management portals and communities andProficient with MS Office applications.

Preferred Qualifications:
Typically an accredited degree or global equivalent in engineering or business
Plant Operations & Maintenance experience and/or other relevant work experience preferred
Good working knowledge and experience based understanding of industry specific programs and systems