Administrative Assistant - Property Services
Administrative Assistant - Property Services
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Job Description
This is a remote position.
Role Name: Administrative Assistant - Property Services
Schedule:
- Monday - Friday 8AM-5:00PM Pacific with an hour unpaid break
Client Overview
Join a thriving property services company that operates at the intersection of efficiency and excellence! This dynamic organization manages an impressive portfolio of projects ranging from high-volume small maintenance jobs to large-scale property operations. The company has invested in cutting-edge work order management systems and automated processes positioning itself as a forward-thinking leader in the property services industry. With a focus on streamlined operations and exceptional client relationships this is an opportunity to be part of a growing business that values innovation and operational excellence.
Job Description
Step into a pivotal role where you ll be the operational backbone of a fast-paced property services company! As an Administrative Assistant you ll master sophisticated work order management systems while directly impacting client satisfaction and business efficiency. This position offers the perfect blend of technical system management client interaction and administrative excellence. You ll work with automated systems while providing the human touch that ensures seamless project execution from start to finish. This role is ideal for someone who thrives in dynamic environments and wants to make a tangible difference in business operations while building valuable skills in property services management.
Responsibilities:
- Monitor and manage work orders through the company s work order management system
- Log into work order management program and track job progress and status
- Follow up on ongoing work and projects to ensure timely completion
- Handle invoicing tasks and billing processes as needed
- Communicate directly with clients regarding work orders and project updates
- Provide administrative support for high-volume small jobs
- Maintain accurate records and documentation within the management system
Requirements:
- Experience with work order management systems or similar project tracking software
- Strong administrative and organizational skills
- Excellent communication skills for client interaction
- Ability to handle invoicing and basic accounting tasks
- Proficiency with computer systems and ability to learn new software quickly
- Detail-oriented with ability to manage multiple tasks simultaneously
- Experience in property services or similar service-based industry preferred
Scope:
- Primary focus on administrative burden relief for small jobs
- Secondary involvement with large job administration as needed
- Direct client communication and relationship management
- Work order system management and monitoring
- Invoice processing and billing support
- Remote work arrangement and dedicated support to the business
- HMO Coverage in eligible locations
- Permanent work from home
- Immediate hiring
Experience with work order management systems or similar project tracking software Strong administrative and organizational skills Excellent communication skills for client interaction Ability to handle invoicing and basic accounting tasks Proficiency with computer systems and ability to learn new software quickly Detail-oriented with ability to manage multiple tasks simultaneously Experience in property services or similar service-based industry preferred
Employment Type
Full Time
