Senior Administrative Assistant
Senior Administrative Assistant
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Job Description
(Regular NonExempt)
Starting Salary Range: $21.10 $25.33/hour DOQ Closing Date: Open Until Filled
Shift/Workdays and Hours:Monday Friday 8:00 a.m. 5:00 p.m.
How to apply: Using the apply button on this page please complete the required online application upload a resume and a list of three professional references with full contact information. For general questions about the position contact Unique Hiram at (785)or
Summary/Objective
Contributes to the overall effectiveness of their assigned department by performing advanced administrative secretarial duties and managing operational functions through responsible office management; specific duties may vary by department. This position provides general supervision for other administrative staff.
Essential Functions
Performs administrative and clerical functions assists with general daily operation of the office as required.
- Duties may include scheduling appointments and inspections answering & directing phone calls and emails greeting visitors managing correspondence tracking/obtaining releases website updating acting as a communication point with external parties ordering supplies and processing requests.
- Assists/directs public with questions and application processes.
- Makes travel arrangements and obtain itineraries as required.
- Transcribes formats and updates minutes; posts agendas as required.
- Completes reports and assembles data.
- Maintains and updates all records databases files and information.
- Performs all duties of the Administrative Assistant position and provide backup to other administrative staff as required.
- Public Works Department: Generates processes and executes work authorizations work orders and posts all bid summaries.
- Fire Department: Supports the Battalion Chief of Training as required; onboards and offboards employees and maintains training and miscellaneous information during employment.
- City Managers Office: Keeps the City of Manhattan Kansas Code of Ordinances uptodate and distributes supplements to departments and outside entities.
Provides financial support and performs general accounting/bookkeeping duties for department.
- Creates invoices bills contractors collects and receipts fees and processes deposits as required.
- Assists in the research and development of reports concerning budget and special projects.
- Completes proper accounting and reconciling of all department expenditures and receipts.
- Maintains nonpayment abatement lists.
Oversees and supervises other staff.
- Provides general supervision to the administrative staff; assigns job tasks schedules work hours and monitors and evaluates work performance.
- Parks and Recreation Department: Assists in the hiring process of onboarding new/rehire seasonal employees.
- Fire Department: Coordinates with Kansas State University to facilitate the Kansas Career Work Study Program; submits all payroll information for reimbursement.
Performs additional duties as required.
- Attends meetings and trainings as required.
- Provides support on special projects.
- Coordinates orders and maintains inventory levels; orders office items including clothing calendar etc.
- Posts information on social media sites.
- Assists with grant and encumbrance materials.
- Serves on various committees.
- Ensures compliancy with all applicable regulations policies and procedures in all duties.
Required Education and Experience
- High school diploma GED or equivalent.
- Three to five (3 5) years prior related experience and/or training.
- Completion of formal office/secretarial courses.
Preferred Education and Experience
- Five to seven (5 7 0 years of prior related experience and/or training.
- Notary public.
Compensation & Benefits
- Boot Clothing and Vehicle Allowances if applicable.
- City issued Cell Phone if applicable.
- Retirement/Pension City employees are required by statute to contribute to the Kansas Public Employees Retirement System (KPERS). Voluntary retirement contributions are offered with Nationwide Mission Square and Empower KPERS 457.
- Medical Dental Vision The City offers an excellent benefits package that includes wellness medical vision dental and prescription drug benefits.
- Paid Holidays 10.5 paid holidays per year plus one additional floating holiday.
- Paid Vacation 12 to 26 days per year based on years of service.
- Paid Sick Leave 12 days per year.
- Paid Parental Leave up to 6 weeks of paid leave.
- Education Reimbursement Professional Development. Certifications/Licensure The City will reimburse up to $8000 per calendar year for tuition and fees. Professional Development funds are based on department budget. Certification/licensure may be reimbursed by the City.
- Other Benefits Longterm disability employer paid group life insurance basic life insurance employee assistance program and an array of voluntary benefit options.
Required Experience:
Senior IC
Employment Type
Full-Time
