Advancement Coordinator
Advancement Coordinator
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Job Description
Description
The Advancement Coordinator is a support member of the University Advancement staff reporting to the Director of Alumni Engagement. The Advancement Coordinator also provides administrative and clerical support to the Director of Annual Giving and the Director of Advancement Information Services as well as occasional support for Development and Alumni Engagement Officers.
The coordinator is responsible for the support work of activities related to initiating organizing implementing and coordinating alumni programs and events of the University. It is expected that the work reflects the goals of Loyola University and be of service to its constituents. Enthusiastic attitude efficiency responsibility professional decorum knowledge of resources and office processes excellent customer service and attention to detail are critical to this position.Examples of Duties
- Provides clerical secretarial database/spreadsheet Raisers Edge and event support to staff members in the Office of University Advancement.
- Provide onsite support for some events and programs held both on and off campus. Some weekend and evening work is expected.
- Responsible for updating alumni records in RE7 database running event attendee reports and mailing lists.
- Process event registrations for Alumni Association and Advancement events.
- Receive record and deposit monies received for events coordinated through the office.
- Assists with periodic large mailings to alumni.
- The Advancement Coordinator will act as a receptionist for all incoming phone calls for the Office of Alumni Engagement to the direct phone line as well as the 1800 tollfree phone line.
- Draft proofread and edit correspondence on behalf of various staff members in University Advancement.
- Coordinate arrangements for all alumni board meetings including the mailing of notices followup phone calls preparation of board meeting materials equipment and room reservations and food service.
- Daily essential functions include creating appropriate correspondence related to milestone events and monitoring and maintaining the email account.
Additional Responsibilities: Other duties as assigned by the Director of Alumni Engagement.Typical Qualifications
- High School Diploma or GED; some college coursework preferred.
- Minimum of 2 years prior administrative experience. Substantial leadership experience of a student organization or club is relevant.
- Proficient in the use of Microsoft Office
- Database Management skills
- Knowledge of fundraising or constituent database software such as Raisers Edge strongly preferred.
- Knowledge of event registration/attendance tracking software in particular Blackbaud strongly preferred.
- Ability to keep sensitive constituent matters confidential.
- Ability to organize and coordinate many details which occur simultaneously for various programs.
- Excellent phone etiquette and customer service skills.
- Knowledge of general office duties.
Additional Desirable Qualifications- Appreciation of Jesuit education as well as the programs offered and sponsored by Loyola University New Orleans and a basic appreciation and understanding of university culture.
PHYSICAL REQUIREMENTS:- Ability to perform job duties with or without reasonable accommodations.
In accordance with the Campus Security Act as amended Loyola University publishes annually and distributes to members of the academic community and upon request to prospective (students/employees) anannual security report. That report includes current policies and procedures of the University Police Department for the reporting of campus crimes notifying the campus community of occurrence of campus crimes policies regarding access to campus buildings the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions) (Office of Human Resources) or from the University Police Department.
Loyola University New Orleans does not unlawfully discriminate on the basis of race color gender sexual orientation age religion disability veterans status or national origin in its educational programs or activities including employment and admissions. At the same time Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character goals and mission in order to enhance the Jesuit Catholic tradition.
Required Experience:
IC
Employment Type
Full-Time
