CACVB Management Analyst II
CACVB Management Analyst II
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$ 29 - 32
1 Vacancy
Job Description
CACVB Management Analyst II
Charlottesville Albemarle Convention & Visitors Bureau
Full Time 12 Months
NonExempt Pay Grade 31
Benefits Eligible VRS Eligible
Job Summary/Objective:
Supports the organizations role of destination marketing by ensuring that the whole team is properly equipped and supplied to carry out their daily duties. Performs difficult professional and administrative work to support the entire CACVB including maintaining records of CACVB meetings office management and providing clerical and financial support to the team. Oversee processes involving public procurement vendor registration budget projections financial statements bill payment audits and payroll.
Supervisory Responsibilities:
- None
Essential Functions:
- Uses Albemarle County systems to track and project the CACVB budget and create financial statements for internal use and public reporting
- Maintains extensive knowledge of county purchasing policies and updates CACVB standard operating procedures for timekeeping purchasing and office maintenance
- Provides oversight of the CACVBs physical assets such as buildings furniture IT vehicles (including oversight of office equipment and repair)
- Manages vendors and contractors to ensure proper operating status and payment of telecommunications IT vehicles and building systems (including janitorial and maintenance services)
- Oversees financial project management for requests for proposals requests for quotes quick quotes etc. while seeking CACVB team input as the initiator and end user
- Conducts regular reviews of vendor work quality provides feedback and communicates regularly with contractors and seek bids as contracts are eligible for competition or renewal
- Maintains the CACVBs required insurance coverage with annual renewals and changes as necessary
- Manages an active list of promotional product suppliers for sourcing highquality products that align with the CACVB brand budget and departmental needs (trade shows bulk requests media visits etc.). Inventories orders and maintains all office supplies
- Coordinates invoice processing schedules between the Executive Director staff and the countys finance department to ensure timely completion of invoice payment
- Supports CACVB board of directors initiatives including by not limited to: attend prepare and record all CACVB board of directors meetings including preparing the agenda financial reports meeting notices and writing and distributing minutes Assists incoming and outgoing CACVB Board members with appointment and term process
- Composes correspondence reports agendas notices minutes presentation files resolutions expense reports and other documents as directed by the Executive Director
- Collaborates with county attorney to maintain standards of meetings as well as documentation to adhere to Freedom of Information Act (FOIA) compliance.
- Assists with scheduling requests/calendar and travel management for the Executive Director
- Conducts indepth and advanced research to compile information on the organization work units cost of services/programs and benefits of services/programs
- Conducts research and writes monthly annual and special reports as required. Assists in the preparation of departmental/organizational budgets and revenue reporting. Ensures financial reports are compliant with County and funder requirements. Maintains annual budget information to be used for trend analysis and forecasting
- Performs related duties as required
Competency: Knowledge/ Skills/Abilities:
- Thorough knowledge of the principles practices and techniques of public procurement or financial administration; knowledge of stateoftheart analysis procedures and techniques
- Knowledge of cost/benefit forecasting and statistical techniques
- Ability to devise detailed procedures records and methodology
- Ability to plan organize and direct the work of others; ability to communicate complex ideas effectively both orally and in writing; ability to establish and maintain effective working relationships with officials other employees and the general public
- Ability to develop reports and analyze data
- Proficiency in Microsoft Office Software and Applications
- Demonstrated knowledge of jobrelated systems and required maintenance
- Demonstrated knowledge of basic bookkeeping processes and related office operations
- Friendly attitude versatile serviceoriented a selfstarter analytical and organized
- Represents the CACVB in a helpful and professional manner when dealing with staff board members community leaders partners and the general public; excellent written/verbal communication skills/proofreading ability.
Required Education and Experience:
Experience or education equivalent to graduation from a fouryear college or university.
Preferred Qualifications/Certifications:
- Two to three years of experience in administrative management/project management/public procurement especially in local government procurement
- Customer relationship management (CRM) data manipulation or Internet software experience preferred
- Knowledge of hospitality industry convention or tourism business
Physical and Mental Requirements:
- Work is typically performed in an office computer room and/or conference rooms.
- Continuous ability to communicate by phone is necessary.
- Regular use of keyboards computers etc. is necessary.
- Work will generally be performed during normal business hours.
- Work will generally be performed within the County but occasional travel including overnight stays may be required.
- Regular contact with clients as well as appointed and elected officials.
Remote Work:
This position is eligible for a hybrid remote work schedule that is in compliance with the Countys Remote Work Policy and meets the operational and services needs for the position.
Salary Range:
The salary range for this position is $29.13 $32.20 (approx. $60599 $66977 per year). Starting offer is based on applicable education beyond minimum experience and internal equity. The position also provides excellent benefits including 12 paid holidays paid vacation and sick leave health insurance options with employer contribution employerpaid life insurance VRS retirement and continuing education/training opportunities. This is a full time FLSA Nonexempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy P60.
Deadline for Applications:
Position open until May 30 2025
Required Experience:
IC
Employment Type
Full-Time
