Administrative Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key Responsibilities:
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Office Administration:
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Manage and organize office operations and procedures.
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Maintain and update office files records and documentation.
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Ensure office supplies are maintained including checking inventory and ordering new items.
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Communication Management:
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Answer phone calls and redirect them when necessary.
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Handle incoming and outgoing correspondence including emails letters and packages.
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Greet and assist visitors in a professional manner.
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Scheduling and Coordination:
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Organize and schedule meetings and appointments.
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Prepare agendas take minutes and distribute summaries for meetings.
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Coordinate travel arrangements including flight bookings hotel reservations and itineraries.
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Document Preparation:
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Draft format and proofread documents reports and presentations.
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Prepare and manage confidential documents with discretion.
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Data Management:
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Maintain databases and generate reports as needed.
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Update and manage electronic and paper filing systems.
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Support Services:
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Assist in event planning and coordination of office activities.
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Provide support to other departments as required.
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Compliance and Confidentiality:
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Adhere to company policies and procedures.
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Handle sensitive information with the highest level of confidentiality.
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Skills and Qualifications:
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High school diploma or equivalent; Associates Degree or relevant certification is a plus.
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Proven experience as an Administrative Secretary or in a similar role.
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Proficiency in MS Office (Word Excel PowerPoint Outlook).
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Excellent written and verbal communication skills.
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Strong organizational and timemanagement abilities.
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Attention to detail and problemsolving skills.
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Ability to work independently and as part of a team.
Preferred Attributes:
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Knowledge of office management systems and procedures.
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Familiarity with basic accounting and budgeting principles.
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Experience with scheduling software or project management tools.
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Positive attitude and professional demeanor.
Employment Type
Full Time
