Executive Secretary
Executive Secretary
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$ 33 - 38
1 Vacancy
Job Description
Executive Secretary Office of the President
Who We Are:
University of Southern California (USC) is a leading private research university located in Los Angeles a global center for arts technology and international business. As the citys largest private employer responsible for more than $5 billion annually in economic activity in the region we offer the opportunity to work in a dynamic and diverse environment in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee you will enjoy excellent benefits and perks and be a member of the Trojan Family - the faculty staff students and alumni who make USC a great place to work.
The Position:
The Executive Secretary for the Office of the President reporting to the Director of Operations and Trustee Program will play a pivotal role in supporting the day-to-day operations of the office while contributing to special addition to responsibilities such as screening and managing incoming calls welcoming guests and handling mail this position will provide vital support to the administrators within the office ensuring an efficient and collaborative workspace.
To excel in this role attention to detail robust verbal and written communication skills and the ability to maintain confidentiality are essential attributes. Moreover the ideal candidate should possess experience in thriving within a fast-paced environment demonstrate a personal dedication to collaboration and exhibit a well-honed customer-centric approach.
The ideal candidate for this position will embody USCs Unifying Values. They will consistently foster an environment that promotes these values creating equitable opportunities for contributions through their ideas words and actions in alignment with the principles of the USC Integrity and Accountability Code.
This is a fully onsite position based on the University Park Campus. This role may require occasional work on weekends evenings and/or holidays based on business necessity.
Key Responsibilities Include:
Calendar & Meeting Management Coordinate and manage the Presidents and Chief of Staffs calendars schedule meetings send reminders/invites and ensure timely participation.
Front Desk/Reception Support Screens and manages incoming phone calls and directs calls to appropriate parties throughout the university. Manages mail and courier services.
Briefing & Communication Support Partner with staff to initiate briefing processes announce guests and facilitate smooth meeting flow.
Travel Coordination Arrange and manage all travel logistics (flights hotels car service itineraries) for the President and Chief of Staff; reconcile travel expenses.
Hospitality & Events Oversee office and event hospitality including small retreats meetings and guest services; manage kitchen/office supplies to ensure a welcoming environment.
Expense & Administrative Support Process and manage expenses for senior leadership; provide front desk coverage including phones mail courier and shipping.
Space & Resource Management Oversee presidential office spaces and event rooms; maintain inventory of supplies gifts and photo archives; coordinate maintenance requests.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Minimum Qualifications Required:
Bachelors degree.
Three (3) years minimum experience or combined experience/education as substitute for minimum education.
Executive secretarial or specialized clerical and administrative experience.
Salary and Benefits:
The hourly range for this position is $33.07 to $38.00. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer alignment federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.
To support the well-being of our faculty and staff USC provides benefits-eligible employees with a broad range of perks to help protect their and their dependents health wealth and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USCs comprehensive benefits here.
Minimum Education: Bachelors degree Combined experience/education as substitute for minimum educationMinimum Experience: 3 years
Minimum Field of Expertise: Executive secretarial experience
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.
- Notice of Non-discrimination
- Employment Equity
- Read USCs Clery Act Annual Security Report
- USC is a smoke-free environment
- Digital Accessibility
If you are a current USC employee please apply to thisUSC job posting in Workday by copying and pasting this link into your browser:
Employment Type
Full-Time
Key Skills
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