Attendance Clerk/School Secretary
Attendance Clerk/School Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
BASIC FUNCTION:
Organize coordinate schedule and perform office functions; serve as secretary to the Principal and coordinate communications between administrators District and site personnel parents students and the general public; train and provide work direction to clerical personnel and others as assigned.
DISTINGUISHING CHARACTERISTICS:
School Secretary I - incumbents perform a variety of clerical and secretarial duties in a small to medium-sized school. School Secretary II - High School incumbents perform a variety of clerical and secretarial duties in a large high school with a larger number of faculty student body enrollment and educational programs.
REPRESENTATIVE DUTIES:
Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a small to medium-sized high school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines.
- Serve as secretary and provide administrative assistance to the Principal; make schedule and arrange appointments meetings and conferences.
- Coordinate and facilitate communications between District and site personnel parents students school and community organizations and the general public.
- Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance resolve conflicts and issues and exchange information as appropriate.
- Perform secretarial duties for the Principal assisting with routine administrative matters as appropriate; independently compose letters memoranda and other materials.
- Assist the Principal in the preparation and maintenance of financial statistical and narrative reports; research compile and organize information.
- Initiate budget preparation; work with Department Chairpersons in preparing individual budgets to meet needs; prepare forms and assist the Principal in preparing and monitoring budget.
- Process purchase orders; assist Department Chairpersons with adjustments and with making transfers; review computer printout and balance accounts to assure accuracy.
- Type from notes rough draft or verbal instructions a variety of written materials including correspondence bulletins memoranda calendars requisitions records reports and evaluations.
- Maintain daily teacher attendance log and records of substitute teachers.
- Compile and organize information for the Principal; compose and respond to routine correspondence; open sort review and route mail.
- Coordinate and assist with special events for the high school; assist in selection of personnel and program; assure adherence to legal requirements and Board policies; maintain budget; work with and assist personnel assigned to the event.
- Train and provide work direction to clerical personnel student assistants and others as assigned.
- Operate a variety of business and office machines including typewriter calculator computer copiers and communications equipment.
- Order a wide variety of equipment materials supplies and special items requested by faculty; assure receipt and proper distribution.
- Answer phones and greet visitors; take and relay messages; provide information to students parents and faculty and site personnel; interpret apply and explain District policies and school procedures and regulations.
- Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- School office terminology practices and procedures.
- Modern office practices procedures and equipment.
- Financial and statistical record-keeping techniques.
- Health and safety regulations.
- Correct English usage grammar spelling punctuation and vocabulary.
- District organization operations policies and objectives.
- Oral and written communication skills.
- Interpersonal skills using tact patience and courtesy.
- Telephone techniques and etiquette.
- Budget preparation and control.
- Operation of standard office machines.
- Applicable sections of the Kentucky Administrative Regulations and other applicable laws.
- Letter and report writing skills.
ABILITY TO:
Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative matters.
- Perform public relations and communications services for the Principal.
- Maintain accurate financial and statistical records.
- Add subtract multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Compose correspondence independently.
- Type at an acceptable rate of speed.
- Complete work with many interruptions.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
Employment Type
Full-Time
