Executive Assistant - Admin Support
Executive Assistant - Admin Support
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1-3years
45000 - 45000
1 Vacancy
Job Description
This is a remote position.
We are seeking a highly organized Executive Assistant with strong administrative skills to support a busy construction business. The ideal candidate will be proactive detailoriented and experienced in email and calendar management. A background or familiarity with the construction industry is highly preferred as well as the ability to handle basic invoicing and admin tasks. This is a remote fulltime position for someone who thrives in a fastpaced and evolving environment.
Provide daily administrative support to the executive or project management team
Manage email correspondence flag priority items and draft responses when needed
Maintain and coordinate executive calendars schedule meetings and follow up on appointments
Create and send invoices accurately and on time
Organize project documentation contracts and reports as needed
Liaise with clients subcontractors and suppliers for scheduling and general communication
Assist with other office tasks and process improvements to support smooth operations
Requirements
BASIC QUALIFICATIONS:
Proven experience as an Executive Assistant or Administrative Assistant (minimum 2 years)
Excellent communication skills both written and verbal
Strong attention to detail organization and time management
Proficient in using Microsoft Office or Google Workspace
Comfortable managing multiple email inboxes and calendars
Able to work independently with minimal supervision
Previous experience supporting a builder contractor or within the construction industry
Experience with invoicing systems or basic accounting tools (e.g. QuickBooks Xero)
Techsavvy and able to learn new platforms quickly
Flexible proactive and can easily adapt to changing priorities
Benefits
TYPE OF POSITION PHYSICAL REQUIREMENTS COMPENSATION & EXPECTED HOURS OF WORK:
$8 AUD per hour
Full Time Job minimum of 40 hrs per week
Work From Home Set up
Can work from 9am to 6pm AUS time
Laptop / Desktop (Minimum requirements 8 GB RAM i5 processor & Windows 10)
Internet Speed (Minimum of 15 MBPS)
JOB DESCRIPTION / RESPONSIBILITIES: Provide daily administrative support to the executive or project management team Manage email correspondence, flag priority items, and draft responses when needed Maintain and coordinate executive calendars, schedule meetings, and follow up on appointments Create and send invoices accurately and on time Organize project documentation, contracts, and reports as needed Liaise with clients, subcontractors, and suppliers for scheduling and general communication Assist with other office tasks and process improvements to support smooth operations BASIC QUALIFICATIONS: Proven experience as an Executive Assistant or Administrative Assistant (minimum 2 years) Excellent communication skills both written and verbal Strong attention to detail, organization, and time management Proficient in using Microsoft Office or Google Workspace Comfortable managing multiple email inboxes and calendars Able to work independently with minimal supervision Previous experience supporting a builder, contractor, or within the construction industry Experience with invoicing systems or basic accounting tools (e.g., QuickBooks, Xero) Tech-savvy and able to learn new platforms quickly Flexible, proactive, and can easily adapt to changing priorities TYPE OF POSITION, PHYSICAL REQUIREMENTS, COMPENSATION & EXPECTED HOURS OF WORK: $8 AUD per hour Full Time Job - minimum of 40 hrs per week Work From Home Set up Can work from 9am to 6pm AUS time Laptop / Desktop (Minimum requirements 8 GB RAM, i5 processor & Windows 10) Internet Speed (Minimum of 15 MBPS)
Employment Type
Full Time
