Human Resources - Secretary [CS51]

TSS/260 day contract

MondayFriday

8 hours daily

Pay Column H: $15.65/hourly

Benefits

Job Title: Secretary

Department: Human Resources

Work Year: 12 Months

Laramie County School District 1 Job Description

Revised Date: May 2025

FLSA Status: NonExempt

Salary Schedule: TSS260/Grade H

SUMMARY: This position is responsible for providing a variety of administrative support to the Assistant Superintendent and Program Administrator of Human Resources. They will establish and maintain department records coordinate and prepare documents create and maintain spreadsheets and databases complete employment verification requests schedule meetings coordinate assigned projects provide information to the public regarding department/district policies/procedures route/direct public and staff to the appropriate resource for assistance. This position is housed in the LCSD1 Administration Building. They will be responsible for greeting and directing visitors responding to inquiries from staff the public parents students etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

1. Conducts and coordinates background screenings for new hires and district volunteers (BIS and DFS).
2. Serves as backup to the HR Onboarding Specialist and/or Substitute Specialist for internal job postings workflow and new employee onboarding.
3. Greets the public parents students vendors etc. to respond to inquiries and/or escorting/directing them to appropriate personnel. Maintains the operator phone for the district routes calls to appropriate departments and provides high level customer service to all callers. Answers multiline telephone system to screen and transfer calls responding to inquiries and/or taking messages.
4. Assists HR Staff with completing employment verification requests distributing a variety of items within the site (e.g. mail calendars newspapers messages application packets/HR forms etc.) and scanning/filing employee files.
5. Orchestrates the negotiation process by scheduling the meetings ordering food and supplies and documenting changes to the negotiated agreements; prepares the draft agreements.
6. Assists the Executive Director of Human Resources with prepping materials for administrative interviews.
7. Processes a variety of documents and materials (e.g. staff mail bulk mailings etc.) to disseminate information in compliance with program district state and/or federal requirements.
8. Maintains materials and information within reception area (e.g. notices application packets HR forms etc.) to provide information to employees and visitors
9. Diffuses situations (via the phone email or in person) offer suggestions/resolution when possible and/or directing to appropriate personnel for resolution.
10. Performs other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• 25 years experience in human resources office management or similar field required
• High school diploma or equivalent required

LICENSES REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.

TECHNICAL SKILLS KNOWLEDGE & ABILITIES:

• Advanced oral and written communication skills
• Basic math skills
• Adapts easily to changing work standards
• Ability to provide high levels of customer service
• Ability to multitask answer phones and maintain a level of professionalism
• Criticalthinking andproblemsolvingskills
• Attention to detail
• Knowledge of internet recruiting webbased databases preferred
• Ability to manage multiple tasks and priorities with frequent interruptions
• Ability to keep uptodate technically and apply new knowledge to your job. Includes adapting to and mastering new system applications and processes as implemented by the district or department
• Ability to work cooperatively with other departments to solve problems
• Ability to schedule meetings activities or trainings as they relate to the job
• Ability to use pertinent software applications manage and maintain accurate records and plan and manage projects
• Ability to maintain confidentiality inall aspects of the job
• Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
• Ability to promote and follow Board of Trustees policies District policies and building and department procedures
• Ability to communicate interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
• Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate/required safety equipment and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of andexperience with personal computers and peripherals
• Operating knowledge of and experience with typical office equipment such astelephones copier fax machine etc. Operating knowledgeof and experience with office productivity programs such as Microsoft Office Suite Email etc.
• Operating knowledge of district information technology systems and departmentspecificsoftware and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE

Reports to:

Executive Director of Human Resources

POSITION TITLE

# of EMPLOYEES

Direct reports:

Student Office Assistants

23

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• This position has no budget responsibility

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands work environment factors and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.