Personal Assistant
Personal Assistant
Posted on :
14-05-2025
Employer Active
1 Vacancy
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Job Description
Job Title
Personal AssistantJob Description Summary
Job Description
Business & Marketing Assistant
Bristol
We are looking for an enthusiastic PA to join a vibrant team in our Bristol office to work alongside the Partners and the team within the Office Industrial and Investment Departments. You must be able to provide skilled secretarial administrative and financial support to Partners and their teams ensuring that a highquality service is maintained day to day.
Key Responsibilities:
- File management archiving and ad hoc duties. Monitoring and completing file opening and closure processes and following relevant procedures in order to ensure that all job and audit protocols are met
- Undertaking AML compliance tasks and liaising with our KYC team
- Typing & formatting of correspondence and reports binding & scanning documents
- Regular creation of invoices and managing the teams work in progress records and forecasting. Oversight of team workflow from pending jobs to completion ensuring full visibility of income.
- Processing expenses
- Diary Management
- Coordinating meetings & booking meeting rooms. Meetings may involve both internal and external contacts and will include the booking of viewings.
- Travel arrangements for Partners and their teams
- Sending invitations to clients for events and logging responses
- Creating and updating various lists spreadsheets & schedules using Excel to an advanced level
- Maintaining the teams client relationship management system and team contact databases
- Act as a focal point of contact ensuring efficient liaison between team manager and clients/ colleagues/ personal contacts
Knowledge & Experience:
- Proficient in all Microsoft programmes including MS Word PowerPoint Excel Outlook and Teams.
- Must be able to multitask and manage multiple priorities.
- Outstanding attention to detail.
- Exceptional organisation and time management skills.
- Flexible approach to meet the demands of the team.
- Ability to prioritise workload and operate proactively.
- A strong team player who is selfmotivated uses own initiative and works well under pressure.
- Ability to handle confidential and sensitive information.
INCO: Cushman & Wakefield
Employment Type
Full-Time
Key Skills
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