Administrative Assistant
Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Title: Administrative Assistant IV
About the job
Enterris Associates is a trusted full-service consulting firm specializing in program and project management risk analysis and mitigation claims support compliance and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection contract administration and oversight compliance monitoring and comprehensive construction and project management - all tailored to help our clients navigate challenges and achieve their goals with confidence.
Essential Job Duties
Description
The Administrative Assistant reports to the Delivery Director and is responsible for providing a variety of administrative functions to support the project team. The Terminal 5 Program covers the full demolition and rebuild as well as various enabling scopes to vacate the existing building.
Position Description Summary
- The Administrative Assistant provides a full range of administrative support to the Delivery Director. Answer phones furnish callers with information prepare materials process mail track assignments route documents for signature research information and perform other clerical tasks as may be required.
Key Identifiers for the Position
- Experience in an administrative position serving multiple personnel
- Maintain an excellent working relationship with the project team and stakeholders geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved
- Contribute to a high level of team morale through professionalism that reflects well on the project team external stakeholders and internal stakeholders.
Essential Job Duties
- Perform various administrative clerical data collection data entry and report writing tasks.
- Answer telephone take and relay messages screen callers and direct calls accordingly.
- Scan fax and bind documents and reports as required.
- Prepare general correspondence and maintains general files.
- Coordinate approval signatures in a timely manner.
- Maintain calendars.
- Set up and coordinates meetings.
- Reserve conference rooms.
- Take meeting minutes.
- Copy and scan documents.
- Log information.
- Track documents.
- Greet and assist visitors.
- Gather statistics and general data; review and combine this information into established reports for use internally.
- May develop new reports or revise existing reports as directed. Such reports may be in spreadsheet or graphical formats or narrative-style word processing.
- May be responsible for verifying data gathered such as matching supplier invoices against file copies.
- Distribute reports.
- Originate correspondence and reports.
- Stock supplies and maintain office equipment.
- Maintain an organized workspace by keeping documents and supplies properly stored.
- Provide backup for other administrative staff within the department and program.
- Perform other responsibilities associated with this position as may be appropriate.
- Additional duties include support of projects in regard to document control project controls financial processes creating reports and PowerPoint presentations.
Qualifications
Required Qualification:- Years of Experience/Education/Certificates/Training:
Hardware/Software Knowledge
- Proficient in Microsoft Office Suite and Bluebeam.
- Ability to work in CAD or REVIT preferred.
Professional Experience Level/Other Qualifications
- Ten (10) years or more experience as an administrative assistant.
- Excellent written and oral communication skills.
- A working knowledge of standard policies and procedures on complex capital public works projects is preferred.
Education/Training
- Post-secondary education.
Wage Requirement
- Starting Salary range for this job is $79100.00 - $95800.00. The starting salary will be commensurate with skill education experience and working environment
Benefits
- Enterris Associates offers an industry-leading benefit package including health dental vision and life insurance 401(k) with employer match paid time off.
Work Environment
- This job operates in a professional environment and uses standard equipment such as computers and phones.
Physical Demands
- Be able to sit and/or stand for up to 8 hours per day.
- Demonstrate the ability to move freely for up to 8 hours per day.
Solicitation
- Please no solicitation of any kind from staffing agencies or recruiting firms.
EEO Statement
- All skilled applicants will be considered regardless of race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
Employment Type
Full-time
