Bookkeeper

NGATANWAAR (Welcome)

Work in an appreciative and supportive environment that offers generous remuneration including tax savings and additional leave where you will achieve real and meaningful outcomes that positively affect our community.

Established in 1979 Gunditjmara Aboriginal Cooperatives vision is simple: Empower the individual the family wins Empower the family the community wins Empower the community our culture wins. Our team of dedicated professionals work together to achieve this outcome as evidenced in our latest audit where we received two rare commendations Workforce Development and Diversity & Cultural Safety. Put simply this is a great and highly supportive place to work.

PRIMARY OBJECTIVES OF THE POSITION

Working closely with the Finance Controller and utilising their accounting or bookkeeping skills the Bookkeeper:

Provides accurate and tax compliant bookkeeping.

Ensure that GACs finances meet established practices including (but not limited to) accounts processing data entry and reporting.

DUTIES & RESPONSIBILITIES

The position will be accountable for:

Accounts receivable

Bill all fee for service clients receipt Medicare refunds rentals funding organisations/grants and any ad hoc invoicing in a timely manner including filing copies of same as per documented procedures.

Create Debtor invoices as required including invoices to Funding bodies.

Monitor ageing of Debtors and follow up as required including telephone call reminders for overdue accounts.

Banking as required.

Report to the Finance Controller and other appropriate Management Team members of overdue accounts monthly.

Ensure customer account statements are sent to fee for service clients and funding organisations with an outstanding balance monthly.

Follow up overdue accounts via phone or email and document all account chasing activities in a manner that can be readily accessed and viewed by other Administration and Finance Team members.

Raise monthly customer statements.

Accounts payable

Liaise with Suppliers as required to follow up missing documentation bank details etc.

Data entry including Supplier invoices and staff payments/reimbursements.

Monitor ageing of Creditors to ensure payments are made in a timely manner.

Prepare reports and ensure documentation is approved prior to paying accounts.

Create payments for Creditors which includes either creating ABA files or BPay where applicable and upload to NAB connect.

Set up new Creditor and Debtor accounts as required.

Manage Corporate Debit Cards.

Prepare Fund transfers between accounts.

Responsible for creating and managing electronic purchase orders in Approval Max and following up with Staff for Invoice Copies.

Payroll

Assist with Payroll processing tasks including data entry and verification.

Maintaining accurate records of payroll documentation and transactions.

Back up for processing of fortnightly payroll in Employment Hero in absence of the Finance Controller.

End to end process of payroll within established time frames

Maintain confidentiality and security of employee and company payroll information.

Compliance

Ensure compliance with financial regulations and standards

Assist with electronic filing of finance and payroll documentation.

Ensure that contractor register remains current.

General

As required assist management with various tasks within the scope of the position.

In the absence of the Finance Controller

Where required and under the authority of the CEO:

Manage outstanding critical tasks.

Monitor cashflow.

Provide reports for CEO and other Managers as required.

HOW TO APPLY

Position descriptions are available on request by emailing

Please forward your covering letter (addressing the key selection criteria) and resume to .

We are looking to fill these position ASAP however we will wait for the right candidate so get in quick.

We are a Child Safe organisation. This means that any job offer will be subject to strict screening processes and proof of immunisation (both childhood & Covid). See the position description for further information.

For More information call Abbie Smith on