Bookkeeper Admin Assisstant
Bookkeeper Admin Assisstant
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4-5years
35000 - 35000
1 Vacancy
Job Description
This is a remote position.
- Prepare and reconcile general bank statements
- Ensure data is entered into XERO system
- Establish and maintain supplier accounts
- Ensure transactions are properly recorded and entered the computerized accounting system
- Enter bills to XERO
- General Bookkeeping
- Preparation Construction Claim Monthly Invoices per Job
- Payroll Single Touch Payroll & Superannuation payments
- BAS Reporting
- Reconcile the accounts receivable & payable
- Reconcile Credit Cards / NAB /AMEX/ Latitude Global
- Supplier reconciliations & Email Remittances
- Handling general correspondence (emails letters memos)
- Reconcile Contractor payments
- Purchase Orders when required
- Request Safety Documents from subcontractors
- Manage online storage documents for various jobs
- Upload OHS documents to Site book/ OHS program
- Update Cost Build up for all Projects (Monthly)
- Email weekly Construction updates (Fridays)
- Online Banking creating payments when required
- Update Insurances & VicRoads spreadsheet
- Update Cash flow with Monthly Invoicing
- Respond to Enquiries from consultants accounts and director
Requirements
- Proficiency in Microsoft Excel Microsoft Word Adobe Acrobat Pro and Xero Accounting Software.
- 3 years of experience with Xero Accounting software
- Strong attention to detail with the ability to manage multiple tasks and resume them efficiently.
- Self-motivated and adaptable with the flexibility to prioritize and re-prioritize tasks as needed.
- Experience using task management and project tracking tools such as Asana
- Capable of preparing organizing and managing financial and administrative documents.
- Familiarity with cloud-based platforms and file management systems for efficient workflow
Work Environment & Expectations
While this is a work-from-home position it is important to note that this is a full-time role not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability just as you would in an office environment.
This role requires:
Discipline and commitment to set working hours (strict shift times not flexible)
Use of time tracking software during work hours
Active participation in team and client calls with your camera ON
Consistent availability and responsiveness throughout your shift
Treating this as a long-term full-time job not a side gig or freelance task
Payroll is processed bi-monthly.
We re looking for someone who values structure is dependable and thrives in a role that provides consistency and clarity. If you re seeking stability and a team that appreciates reliability we d love to hear from you.
Benefits
- 10 days annual leave credits
- 5 days of sick leave
QUALIFICATIONS: Minimum Bachelor s degree in Mechanical, Electrical, or similar Engineering EXPERIENCE: Minimum 5 years in MEP project engineering/ management/ coordination SKILLS: Possess in-depth knowledge of MEP systems (Mechanical, Electrical, Hydraulics and Fire). Good knowledge and experience of working with AutoCAD and Revit software. Advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Excellent verbal and written communication Organised and able to meet deadlines
Employment Type
Full Time
