Executive Assistant
Executive Assistant
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Job Description
Together we shape thriving communities public spaces places and economies.
- Permanent fulltime (35 hours per week) opportunity
- Parramatta location with some travel to Sydney CBD expected Flexible working supported
- Salary relative to experience and ranges from $110266 to $122058 super
Whats in it for me
Join our team for a fantastic culture with dynamic collaboration and genuine longterm career support. We offer flexibility in work arrangements diverse and fulfilling assignments and prioritise work/life balance and wellbeing with initiatives like flex leave and access to support programs. Additionally we are committed to fostering a diverse and inclusive workplace where everyone feels welcome respected and empowered to succeed.
The role
As an Executive Assistant youll provide confidential executive secretarial and administrative support to the Executive Director and the Director of Operations. Your role involves managing diaries records and correspondence preparing reports and briefings and acting as the first point of contact for the Executive Director. Youll also support various administrative projects and ensure efficient meeting coordination.
One of the key challenges youll face is balancing multiple projects and activities under tight deadlines while maintaining confidentiality and discretion. Youll need to be super organised and handle sensitive matters tactfully and ensure minimal disruption to the Executive Directors schedule. Your ability to prioritize and manage workloads effectively and follow up where required will be crucial in this dynamic environment. You will also need proficiency in the latest digital tools and software to effectively supportthe Directors.
For more information read the full Role Description:Executive Assistant
What you will bring to the role
- Clear and Effective Communication: Excel at presenting ideas clearly actively listening and responding with understanding and respect ensuring seamless communication within the team.
- Customer Service Excellence: Dedicated to providing a positive customer experience demonstrating indepth knowledge of our services and swiftly addressing customer needs to enhance service delivery.
- Collaborative Team Player: Foster a supportive and cooperative team environment sharing information and learning across teams and engaging with other units to collaboratively solve issues.
- Strategic Planning and Prioritisation: Adept at anticipating and assessing changes prioritising tasks effectively and ensuring that work plans align with organisational goals adapting flexibly to evolving circumstances.
- Organisation skills: to optimise your time and that of the Directors
- Proficiency in using technology to maximize efficiency and effectiveness in your work.
About us
We are an inclusive and accessible workplace where your individual contributions are valued and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups practices flexible working offers job share and workplace adjustments.
Join us
If excited by the information above we look forward to receiving your application including a copy of your resume and cover letter expressing your interest and suitability for the role.
Applications close 11:55PM on Tuesday 20 May 2025
Should you require further information about the role please contact Justine Benfield on
A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.
Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment.
We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process ensuring that you have every opportunity to showcase your talent skills and potential. Contact the Talent Team via or (02)HR Support option 2 DPHI People Advisory option 1 and reference Request an Adjustment Job Title and Reference Number.
Check out ourAboriginal applicants guideto assist with applying for the role or contact ourAboriginal Career pathwaysteam for a yarn
Role DescriptionEmployment Type
Full-Time
