Executive Assistant - BYU-Pathway Worldwide (Full-Time)

The Executive Office administrative assistant provides highlevel administrative support for the president vice presidents chief of staff and executive office coordinator of BYUPathway Worldwide as well as works with the Executive leadership of the organization to perform special assignments as directed. The primary functions of these assignments have wide implications. The position requires coordination with others both within and outside of the organization knowledge of general office procedures and a demonstrated ability to perform standard office tasks. In addition to understanding BYUPathway Worldwide the assistant must have an understanding of the organization of the Church BYUIdaho and the Church Educational System.

The executive office administrative assistant is expected to keep up with the quick pace of the office in a professional environment and with regularly changing schedules. Being teachable perceptive and proficient at learning is required to effectively manage the competing demands and priorities associated with this position. The administrative assistant position is one of high visibility and often includes working with documents and information that are confidential sensitive and of high importance to BYUPathway Worldwide.

The Executive Office administrative assistant is critical in supporting the BYUPathway Worldwide senior leadership as they strive to fulfill the institutions mission to develop disciples of Jesus Christ throughout the world who are leaders in their homes the Church and their communities. The administrative assistant must represent senior leaders and the organization in a manner that demonstrates knowledge and understanding of the BYUPathway Worldwide Defining Characteristics allowing senior leaders to focus their time and energy on strategic priorities and goals.

Important: A bachelors degree and 5 years of experience are required. The standard work schedule is Monday through Friday 8:00 AM 5:00 PM. An adjustment in core business hours may occasionally be required.

By applying for this position you confirm that you are legally authorized to work in the United States without sponsorship willing to reside and work fulltime in Utah and able to commute to the BYUPathway Worldwide headquarters in Salt Lake City Utah.

• Primary support of between 13 executives (members of PEG) in managing calendar scheduling meetings agenda prep and taking notes at meetings travel coordination expense reconciliation and daytoday operations.
• Work closely and under the direction of the Executive Office Administrator in support of the executive office.
• Interface with departments at Church Headquarters Church units CES and outside agencies.
• Draft and edit highprofile and professional correspondence presentations reports manuscripts speeches etc. often relating to confidential sensitive and important institutional matters.
• Maintain a professional public image for BYUPathway Worldwide.
• Complete special projects including (but not limited to): performing research and data analysis gathering information for presentations relaying assignments and report editing and writing.
• Perform routine office duties such as typing filing ordering entering data running errands and coordinating and supporting special executivelevel events.
• Manage student workers schedules supervise their daily receptionist duties and train as needed.
• Receive screen and place phone calls; refer/redirect people to appropriate individuals.

Education and Experience:

• Bachelors Degree and 5 years related experience

Skills and Qualifications:

• Ability to:
  • Determine priorities protocol and make professional decisions.
  • Receive constructive feedback.
  • Demonstrate good discretionary and mature judgement.
  • Capable of complete discretion and confidentiality.
  • Work well with others.
  • Maintain confidentiality professionalism and organization.
  • Research and provide data analysis.
  • Mentor and supervise student workers.
• Skill Set:
  • Excellent organizational writing grammar and editing skills.
  • Excellent written and verbal communication.
  • Proficient with Microsoft Office Software (Word Excel Outlook Teams PowerPoint).