ICLA Technical Assistant Ukraine Shostka - Internal candidates only
ICLA Technical Assistant Ukraine Shostka - Internal candidates only
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Job Description
1. Role and responsibilities
The purpose of this position is to support the daytoday implementation of the ICLA project delivered by NRC in Northern Ukraine. The positionholder will be dutystationed in Shostka Sumy oblast Ukraine.
Generic responsibilities
to NRC policies tools handbooks and guidelines
a range of support with the implementation of the ICLA portfolio according to plan of action
independently procedures and activities within own function or core competency as delegated
for organizing and delivery of tasks in line with priorities and standards
and maintain knowledge of the specialist area of work in which technical assistance and support is being provided in order to be most effective in supporting the team
initiative in day to day problem solving in line with agreed procedures priorities and standards for the area of work
and develop status reports as required by management
proper filing of documents
and share ideas for improvement in your area of expertise
Specific responsibilities
Monitoring and Evaluation (50%)
Support the ICLA team with the electronic filing and archiving of project documentation: scanning documents on a daily basis archiving soft copies storing them in the relevant folder named according to the naming convention archiving as well as to archive the hard copies in secure location.
Analyse ICLA data applying beneficiary selection criteria as per relevant guidelines and SoPs and providing actionable insights where needed.
Conduct basic data analysis in line with relevant guidelines SOPs and best practices providing insights as needed.
Support line manager in preparing the weekly activity report.
Support ICLA teams during M&E tasks : assist in preparation of the tools and the logistical arrangements carry out calling beneficiaries
Ensure the maintenance regular updating and quality control of the ICLA databases.
Assist with the timely submission of quality data to the NRC Global Output and Outcome (GORs) Reporting Dashboard.
Support in piloting and implementing surveys and other assessments collaborating with field teams on data entry to ensure consistency across data collection processes.
Collaborate with the M&E Information Management Officer in preparing reports analyses and other information products.
Any other task relevant to the position as requested by the line manager.
Administrative support to implementation of the activity (30%)
Prepare logistic needs for activities including printing documents required for the activities planned each day following on the preparation of cars prior to the movement (security)
Support in Training preparation: Support in contacting participants preparing participant
lists raise PRs upon line managers request following up with logistics on practical arrangements (such as renting premises purchasing stationary and other material provision of lunch and assisting other team members (printing materials setting up the room)
Support Information session preparation : Managing the envelops and refreshment stock providing the envelops and refreshment for the teams prior to their departure for the field raise PRs upon line managers request to restock.
Any other task relevant to the position as requested by the line manager.
Support activities (20%)
Responsible for contacting clients and arranging appointments in coordination with ICLA colleagues
Responsible for taking bookings for meetings in the LAC and ensuring that it is kept in order. Handle catering and other related services
Overall responsible for the purchasing distribution and recording of stationary
Any other task relevant to the position as requested by the line manager.
2. Competencies
These are skills knowledge and experience that are important for effective performance.
Generic professional competencies:
Experience working with administration
Documented results related to the positions responsibilities
Knowledge about own skills/profile
English knowledge is an advantage
Context/ Specific skills knowledge and experience:
Good knowledge of the context in Ukraine
Good knowledge of the Ukrainian language
Experience working as an administrator or receptionist. Experience working in a non profit legal service provider law firm or other entity providing legal counselling and assistance would be considered as an advantage.
Ability to work independently in a resultoriented multitasking and multicultural environment
Negotiation and conflict resolution skills
High integrity and confidentiality. Stress and time management.
Knowledge of the software programs (MS Word Excel PowerPoint)
Behavioural competencies
These are personal qualities that influence how successful people are in their job. NRCs Competency Framework states 12 behavioural competencies and the following are essential for this position:
Working with people
Planning and delivering results
Communicating with impact and respect
Handling insecure environments
This position is for Ukrainian nationals only. Please note that we are unable to provide work permits or visa sponsorships for this position.
This position is open to internal candidates only.
Employment Type
Full-Time
