Administrative Officer
Administrative Officer
Posted on :
08-05-2025
Employer Active
1 Vacancy
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Job Description
THE ADMINISTRATIVEOFFICER IS RESPONSIBLE FOR MANAGING THE DAILY ADMINISTRATIVE OPERATIONS OF THE BANK. THIS INCLUDES OVERSEEING OFFICE MAINTENANCE LOGISTICS FACILITY MANAGEMENT ASSET TRACKING AND ENSURING AN EFFICIENT AND ORGANIZED WORKING ENVIRONMENT TO SUPPORT BANKING OPERATIONS.
Requirements
FACILITY MANAGEMENT:
- COORDINATE REPAIRS CLEANING AND MAINTENANCE OF OFFICE BUILDINGS AND EQUIPMENT.
- LIAISE WITH PROPERTY MANAGERS AND UTILITY SERVICE PROVIDERS (E.G. POWER WATER SEWAGE).
- ENSURE FIRE SAFETY MEASURES AND COMPLIANCE WITH HEALTH AND SAFETY REGULATIONS.
ASSET AND INVENTORY MANAGEMENT:
- MAINTAIN AN UPTODATE ASSET REGISTER.
- TRACK THE LIFECYCLE OF ASSETS INCLUDING ASSIGNMENT MAINTENANCE AND DISPOSAL.
- MONITOR USAGE OF CONSUMABLES (E.G. TONER STATIONERY CLEANING ITEMS).
ADMINISTRATIVE SUPPORT:
- MANAGE INTERNAL LOGISTICS INCLUDING MEETING ROOMS RECEPTION DUTIES AND MAIL.
- HANDLE TRAVEL ARRANGEMENTS HOTEL BOOKINGS AND ITINERARIES FOR STAFF AND MANAGEMENT.
- PREPARE PERIODIC ADMINISTRATIVE REPORTS FOR MANAGEMENT REVIEW.
STAFF WELFARE AND OFFICE COORDINATION:
- MONITOR AND MAINTAIN A CLEAN PROFESSIONAL OFFICE ENVIRONMENT.
- SUPPORT WELFARE NEEDS SUCH AS LUNCH ROOM ARRANGEMENTS SANITATION AND UTILITIES.
VENDOR AND OUTSOURCING SUPERVISION:
- SUPERVISE OUTSOURCED SERVICE PROVIDERS (CLEANERS SECURITY GUARDS DRIVERS).
- ENSURE SERVICE LEVEL AGREEMENTS (SLAS) ARE MET AND ISSUES ARE ESCALATED AND RESOLVED TIMELY.
OTHER REQUIREMENTS
- STRONG ORGANIZATIONAL AND MULTITASKING ABILITIES.
- EXCELLENT WRITTEN AND VERBAL COMMUNICATION.
- PROFICIENCY IN MS OFFICE (ESPECIALLY WORD POWER POINT EXCEL OUTLOOK).
- BASIC UNDERSTANDING OF PROCUREMENT AND ASSET MANAGEMENT PROCESSES.
- KNOWLEDGE OF FACILITY MANAGEMENT AND OFFICE OPERATIONS.
- ATTENTION TO DETAIL.
- INTEGRITY AND DISCRETION WITH CONFIDENTIAL MATTERS.
- GOOD INTERPERSONAL AND TIME MANAGEMENT SKILLS
Benefits
- HMO
- Hybrid work model
- Leave Allowance
- 13th Month Salary
Employment Type
Full Time
Key Skills
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