Executive Assistant (Contractor)
Executive Assistant (Contractor)
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Job Description
About the Role
Were looking for an experienced proactive and highly organized Executive Assistant who can also play a critical role in site operations for our growing R&D hub in India.
This is a hybrid role that goes beyond calendar management its about enabling a highperforming leadership team shaping team culture and making the engine behind the scenes run smoothly. Youll work closely with the R&D Site Lead partnering on daytoday planning as well as longerterm initiatives that support engineering product and design teams at the site.
In this role you can expect to
- Manage complex calendars prioritize meetings and coordinate with global time zones
- Help prepare for leadership meetings offsites and internal communications
- Track action items and follow through across multiple workstreams
- Coordinate travel events and team logistics as needed
- Partner with Workplace/Facilities/IT to ensure smooth site functioning
- Plan and support internal events (e.g. allhands offsites leadership visits)
- Be a pointofcontact for India based R&D activities and team rituals
- Help drive initiatives that enhance employee experience and site culture
- Collaborate with other EAs business operations and global stakeholders
- Assist in project coordination light documentation and reporting
- Communicate effectively across functions to keep work moving forward
You may be a good fit for our team if you have
- Solid experience as an Executive Assistant or in program/site operations
- Excellent organizational and communication skills
- Proven ability to manage competing priorities with grace and discretion
- Comfortable working across time zones and cultures
- A calm cando attitude with a bias toward action
- Experience in a tech/R&D environment is a plus
Bonus If You Have
- Experience supporting engineering/product/design teams
- Exposure to internal tooling (Slack Google Workspace Notion Confluence etc.)
- Strong written communication and coordination skills
- A passion for making teams run better and a good sense of humor!
Why This Role Matters
As our R&D presence in India grows this role will be critical in connecting the dots across time zones people and projects. Youll be a key enabler for leadership while contributing to a thriving wellsupported team culture.
#LIHybrid
HashiCorp is an IBM subsidiary which has been acquired by IBM and will be integrated into the IBM organization. HashiCorp will be the hiring entity. By proceeding with this application you understand that HashiCorp will share your personal information with other IBM subsidiaries involved in your recruitment process wherever these are located. More information on how IBM protects your personal information including the safeguards in case of crossborder data transfer are available here: link to IBM privacy statement.
Required Experience:
Contract
Employment Type
Contract
