Executive Assistant
Executive Assistant
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Job Description
At Paymentology we re redefining what s possible in the payments space. As the first truly global issuer-processor we give banks and fintechs the technology and talent to launch and manage Mastercard Visa and UnionPay cards at scale - across more than 60 countries.
Our advanced multi-cloud platform delivers real-time data unmatched scalability and the flexibility of shared or dedicated processing instances. Its this global reach and innovation that sets us apart.
We re looking for an experienced and proactive Executive Assistant to support our C-level leadership team including our CTO CFO and CPO. You ll be the cornerstone of their productivity - managing complex schedules facilitating executive communication and coordinating key meetings and reporting. If you thrive in a fast-paced dynamic environment and can seamlessly juggle multiple priorities while maintaining absolute discretion this is your opportunity to make a real impact at a global fintech.
This is a hybrid role with 2 days in our London office / week.
What you get to do::
Schedule & Meeting Management
- Manage and prioritise the complex calendars of the CTO CFO and CPO ensuring efficient and effective scheduling.
- Anticipate potential conflicts reschedule as needed and ensure all logistics are in place for seamless meeting execution.
Executive Communication & Stakeholder Coordination
- Act as the key liaison between executives and both internal and external stakeholders.
- Prepare high-quality executive-level communications presentations and updates that reflect professionalism and clarity.
Administrative & Personal Support
- Handle a range of administrative tasks including expense management correspondence and business reporting.
- Support with personal logistics such as holiday bookings car reservations and ad-hoc errands.
- Own the logistics and minute-taking for weekly management team meetings and follow up on action items.
Monthly Reporting
- Prepare accurate and timely reports related to business expenses office costs and reimbursement claims.
- Collaborate with relevant teams to collect data and compile board information for monthly reporting.
What you can look forward to::
At Paymentology it s not just about building great payment technology - it s about building a company where people feel they belong and their work matters. You ll be part of a diverse global team that s genuinely committed to making a positive impact through what we do.
Whether you re managing executive priorities across time zones or supporting strategic business initiatives you ll find real purpose in your work - and the freedom to grow in a supportive forward-thinking environment.
Travel:
< 10%
Requirements :
What it takes to succeed:
- Proven ability to manage highly confidential information and exercise excellent judgment.
- Proficiency with calendar and scheduling tools and the Microsoft Office Suite (Excel Word PowerPoint Outlook).
- Strong written and verbal communication skills and a professional demeanour.
- Highly organised detail-oriented and adaptable to fast-changing priorities.
- Ability to work under pressure and support multiple executives concurrently.
Education and Experience:
- High school diploma or equivalent required; degree or certification in Business Administration or a related field preferred.
- Minimum of 5 years experience in an Executive Assistant or senior administrative role ideally supporting C-level leadership in a global business.
Remote Work :
Yes
Employment Type :
Full time
Employment Type
Remote
