Project Support Officer

The goal of a Project Support Officer is to lead the project to success. On a daily basis you will interact directly with the project team and the project manager. The successful candidate is able to identify the needs within the project and is flexible to jump in where there is a need in the different project management disciplines.

As part of Project Excellence a Project Support Officer promotes the best practices and standards developed within the organization. In this role you are an ambassador of lean processes and seek for improvement opportunities.

Finally as a Project Support Officer you will always have the opportunity to learn as every day in project work is new and exciting and offers many development options.

KEY RESPONSIBILITIES / DUTIES

Organization and administration: the first point of contact within the project for organization and administrative tasks organize on and off boarding of new project team members throughout the different stages and relevant equipment such as PPE.

Financial Administration: processing of purchase requisitions and invoices in SAP.

Document Management: updating and managing the document management systems.

Financial Project Control: preparation of updated budget estimates based on data from financial controlling planned tasks / work packages forecasts and risk expectations.

Risk Management: conducting preparing and following up on risk workshops maintaining a risk register and providing input for project and corporate risk reporting.

Project Steering and DecisionMaking Processes: supporting the project manager in setting up work packages preparing project steering group meetings preparing project reviews and following up on recommendations.

Project practices and governance: creating and maintaining the project specific handbook based on the applicable project management methodology and other relevant documents and structures. Organization implementation and followup of lessons learned workshops.

Management Reporting: compiling and validating inputs required as part of the Project reporting cycle as well as monitoring progress of open items and ensuring deadlines are met.

Qualifications :

Our soughtafter candidate has very good interpersonal skills as you will be dealing with complex and diverse project teams. Furthermore you should be a motivated open person with:

strong communication skills (active listening empathy openmindedness). 

a high degree of initiative commitment and reliability.

an organised and structured work style.

You have completed the relevant education within business administration and/or professional experience in purchasing or finance or in a similar function.

You have very good knowledge of working with Office 365 and Sharepoint experience with SAP or other ERP systems is an advantage. You have already gained relevant experience in project work in various projects and / or have a project management certification (IPMAD Prince 2).

Additional Information :

Our offer 
Good remuneration a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development. 

More Information 
We welcome your application in English no later than 25/05/2025. We kindly request that you do not send applications by any means other than via our website as we cannot guarantee that we will be able to process applications that are not made via our website. 
 
For more information about the recruitment process you are welcome to contact our recruiter Adam Hammond via  

Commitment to Diversity

Vattenfall is committed to promoting a diverse and inclusive community a place where we can all be ourselves and succeed on merit. We offer a range of family friendly inclusive employment policies flexible working arrangements staff engagement forums and services to support all our employees.

We are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender ethnicity age transgender identity or expression religion or other belief disability or sexual orientation. 
 
We look forward to receiving your application! 

Remote Work :

No

Employment Type :

Fulltime