Executive Assistant
Executive Assistant
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Job Description
Milwaukee Electronics is a proud secondgeneration familyowned business that values strong relationships trust and collaboration at every level. Built on a foundation of growth we continue to expand while staying true to our core values. We believe success comes from working together and fostering a supportive highenergy environment where every team member can thrive.
As we grow were looking for highperforming driven professionals to help us reach new heights starting with a talented Executive Assistant to support our executive leadership.
We are seeking a dynamic proactive and highly organized Executive Assistant to support our CEO and President at our Canby OR facility. This is a 100% onsite role and plays a critical part in ensuring the executive office operates with maximum efficiency and professionalism.
As a trusted partner to our executive leadership the Executive Assistant will manage both daily operations and longterm strategic coordination. This role blends highlevel administrative support with meeting and event planning data reporting and crossfunctional collaboration.
The ideal candidate brings exceptional communication and interpersonal skills strong attention to detail and the ability to anticipate needs before they arise. They will embody a teamfirst mindset treating everyone with respectregardless of titlewhile helping to maintain a culture of excellence and inclusion.
KEY RESPONSIBILITIES:
Executive Support
- Provide comprehensive administrative support to the CEO and President including calendar management scheduling and travel coordination.
- Serve as a gatekeeper for the CEOs time prioritizing meetings and engagements with professionalism and tact.
- Anticipate executive needs and proactively prepare materials reminders and logistics.
- Create and edit highquality presentation decks; must be highly proficient in PowerPoint.
- Draft edit and manage correspondence reports agendas and meeting notesmany of which are confidential.
- Support Executive Leadership and Board meeting logistics including agenda preparation minutetaking and action item tracking.
- Coordinate followups and ensure team adherence to key deliverables and deadlines.
- Compile and report monthly and quarterly corporate metrics.
- Represent the executive office with professionalism and approachability.
Board of Directors Support
- Coordinate quarterly Board meetings and monthly calls including logistics travel catering and communications.
- Prepare and distribute meeting agendas and materials.
- Record minutes and maintain accurate corporate documentation.
- Manage Board member communications and expense reimbursements.
Data and Process Analysis
- Perform ad hoc data reporting and analysis for the CEO and Executive Team.
- Evaluate internal processes and propose efficiencies and costsaving opportunities.
- Support datadriven decisionmaking by providing timely organized reports.
Event Coordination & Internal Engagement
- Plan and execute internal events teambuilding activities and executivesponsored celebrations.
- Serve as the executive sponsor of the Celebration Committee; manage event budgets.
- Oversee employee recognition programs and coordinate mailings (holiday cards thankyou notes etc.).
QUALIFICATIONS:
- High school diploma or GED required; Bachelors degree preferred
- Minimum of 5 years supporting senior executives preferably in a manufacturing environment
- Strong PowerPoint and Microsoft Office Suite skills (Excel Word Outlook)
- Excellent written and verbal communication skills
- Experience coordinating executivelevel meetings events and Board materials
- Demonstrated discretion and ability to handle confidential information
- Ability to remain composed and flexible in fastpaced changing environments
- Strong organizational and time management skills with the ability to multitask effectively
- Friendly approachable demeanor with a proactive problemsolving mindset
- Strong sense of professionalism reliability and accountability
WORKING HOURS & TRAVEL:
- Schedule: Monday through Friday 8:00 AM 5:00 PM
- Work Location: 100% onsite at our Canby OR facility
- Travel: Minimal travel required (less than 5%); occasional offsite events or executive support needs may arise
PHYSICAL DEMANDS:
- Ability to sit for extended periods of time at a desk and work on a computer
- Frequent use of hands and fingers to operate office equipment including keyboards phones and printers
- Ability to lift and carry up to 25 pounds such as binders catering supplies or event materials
- Occasional walking bending or standing during meeting prep events or facility coordination
- Ability to focus on detailed tasks and manage multiple priorities in a fastpaced environment
- Must be able to communicate clearly and professionally both verbally and in writing
- Comfortable navigating an office setting within a manufacturing facility including exposure to standard operational noise and activity
MILWAUKEE ELECTRONICS IS AN EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or age. If you are an individual with a disability and need a reasonable accommodation in the application or hiring process please contact Human Resources ator
For more information about our commitment to equal employment opportunity please see this government poster:Know Your Rights: Workplace Discrimination is Illegal U.S. Equal Employment Opportunity Commission ().
Because this job has access to controlled technology we must comply with ITAR. Any job offers will be contingent on verification that the candidate is a U.S. person (i.e. U.S. citizen U.S. nationals lawful permanent resident or individual granted asylum/refugee status in the U.S.) or can otherwise satisfy ITAR compliance requirements. If applicable if an individual is not a U.S. person our policy is to not take the extra step of seeking approval from the federal government for that person to work in this position.
Upon hire the successful candidate must present acceptable proof of identity and current authorization to work in the U.S. as required on Form I9. We do not provide sponsorship support for employmentbased visas such as H1B.
Employment Type
Full-Time
