Executive Assistant to the Dean
Executive Assistant to the Dean
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Job Description
JOB SUMMARY
Under the general direction of the Campus Dean this position manages and supervises administrative services and special projects for the Waterbury Campus Office of the Dean. Provides extensive Senior Executive administrative support in a C-level executive office environment and analytical support to the Campus Dean in a wide variety of areas.
DUTIES AND RESPONSIBILITIES
- Acts as the point person for faculty staff other University constituents and the community who support and/or interact with the Campus Dean on a day-to-day basis. Manages and coordinates workflow communications processes and procedures for all work done in direct support of the Campus Dean. Participate in staff meetings to ensure that projects and issues are being handled in a timely manner. Serves as the gatekeeper and first point of contact for matters of administrative detail and resolves moderate and complex concerns/issues as they arise.
- Anticipates the needs of the Campus Dean to ensure optimal workflow and scheduling exercises sound independent judgment in bringing information and issues to the direct attention of the Campus Dean and provides direct assistance or refers matters to others when appropriate.
- Manages the Campus Deans time by prioritizing and scheduling appointments for the Campus Deans calendar. Independently determines the importance of requested meetings and coordinates calendar(s) and complex schedules to accommodate the needs of the Campus Dean.
- Facilitates and assists in planning meetings conferences and events.
- Manages the Campus Deans Office general communications oversees the review of all incoming correspondence for appropriate routing and handling procedures and/or prepares complex correspondence reports documents and spreadsheets in connection with the Waterbury Campus.
- Prepare detailed briefing materials for the Campus Dean before meetings by providing pertinent facts data and other background information for meetings reports inquiries agendas and presentations. Participate in campus meetings as requested for note taking transcription and tracking of assignments made to others for actions to be taken on the Campus Deans behalf ensuring that deadlines for responses are met.
- Acts as the administrative lead for the Campus Deans Office and the campus in areas that relate to marketing social media and communications.
- Exercises independent judgment to perform special assignments as requested by the Campus Dean. Resolve research assess and refer problems often of a sensitive or confidential nature.
- Other various responsibilities of the incumbent may include extensive administrative support authorization of purchases and payments (within prescribed limits of authority) using the Pro Card system (holder of the ProCard) within the University scheduling of all travel arrangements and the planning of travel itineraries for the Campus Dean (including the completion of accounts for the Campus Deans travel automobile mileage and corresponding reimbursement). The incumbent will assist with campus events in a senior administrative capacity oversee and maintain the Campus Deans Office filing system and screen telephone calls and visitors.
- Performs some HR related duties.
- Performs related duties as required.
MINIMUM QUALIFICATIONS
- Bachelors degree and three to four years of related experience.
- Demonstrated interpersonal and organizational skills.
- Demonstrated written communication skills.
- Experience managing multiple tasks and projects with deadlines in a busy environment.
- Experience working independently with minimal supervision collaboratively and as a facilitator in a team environment.
- Experience working with all Microsoft Office programs and applications.
PREFERRED QUALIFICATIONS
- Experience coordinating large and/or complex projects.
- Experience working in Higher Ed.
- Demonstrated experience engaging with community stakeholders and effectively connecting them with higher education faculty staff and on-site programs.
APPOINTMENT TERMS
This is a full-time permanent position. The University offers a competitive salary and outstanding benefits including employee and dependent tuition waivers at UConn and a highly desirable work environment. For additional information regarding benefits visit: rights terms and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).
TERMS AND CONDITIONS OF EMPLOYMENT
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.
TO APPLY
Please apply online at Faculty and Staff Positions Search #499126 to upload aresume cover letterand contact information forthree (3) professional references.
This job posting is scheduled to be removed at 11:55 p.m. Eastern time on July 29 2025.
All employees are subject to adherence to the State Code of Ethics which may be found at members of the University of Connecticut are expected to exhibit appreciation of and contribute to an inclusive respectful and diverse environment for the University community.
The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employees unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
The University of Connecticut is an AA/EEO Employer.
Employment Type
Full-Time
