Executive Assistant (Part Time)
Executive Assistant (Part Time)
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$ 25 - 30
1 Vacancy
Job Description
POSITION SUMMARY:
The Executive Assistant provides executive support to the President and provides administrative and planning support within the XOS office. The ideal candidate will be organized proactive and capable of managing a wide range of tasks while maintaining a high degree of confidentiality and professionalism. This role wears several hats and will be expected to pivot quickly based on business needs. The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters. This position is part-time (20 hours per week Monday Thursday).
Key Responsibilities
Meeting/Event Planning & Support Coordinate the logistics of meetings (both local onsite meetings off-site meetings and larger company events) including conference room reservations teleconferencing and video needs food ordering and transportation Prepare and distribute documents for meetings as needed (agendas handouts etc.).
Calendar Management Efficiently manage and coordinate complex schedules including prioritizing meetings (internal and external) time-sensitive discussions calls and appointments.
Document Creation Draft proofread and edit a variety of documents and reports. This includes but isnt limited to Policy Deployment (PD) materials Presidents letters and any L1 meeting materials. Archive meeting materials meeting minutes and other important documents
Travel Coordination/Expense Reporting Arrange travel itineraries for both domestic and international trips (this includes flights hotels and ground transportation) ensuring seamless travel logistics.
Office Supplies and Cleanliness - Support Facilities Manager and Procurement Supervisor in maintaining inventory of office supplies and ensuring effectiveness of office cleaning staff.
Support for Engagement team Supporting social events based on the engagement teams quarterly calendar including ordering food and leading logistical support where needed for all social activities done by the engagement team.
Required Skills/Experience:
4-10 years of relevant experience
Excellent communication and interpersonal skills as well as teamwork and leadership ability
Strong organizational multi-tasking project management and follow-up skills
Possess a high level of confidentiality and discretion
Advanced level in Microsoft Office Suite and Adobe Acrobat
Education:
High school diploma ; Business school or college courses preferred
ABOUT XOS:
XOS is a leading manufacturer of application-specific X-ray analyzers offering elemental analysis solutions that improve public safety and customer efficiency in industries like petroleum consumer products and environmental compliance. For petroleum applications XOS offers portable lab and process analyzers with unrivalled precision at the push of a button. XOS also offers High Definition XRF (HDXRF) analyzers for the detection of toxic elements in consumer products such as toys and apparel and areas of environmental regulation like soil and water. XOSs advanced optics and OEM sub-systems can increase precision speed and spatial resolution while decreasing the size complexity and cost of the instrument. XOS: Better Analysis Counts.
US ONLY:
The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associates position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance shift travel requirements sales or revenue-based metrics any collective bargaining agreements and business or organizational needs.
The compensation range for this role is $25 - $30 USD per hour.We offer a comprehensive package of benefits including paid time off medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole discretion unless and until paid and may be modified at the Companys sole discretion consistent with the law.
US residents: In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race color national origin religion sex age marital status disability veteran status sexual orientation gender identity or other characteristics protected by law. We value diversity and the existence of similarities and differences both visible and not found in our workforce workplace and throughout the markets we serve. Our associates customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
The EEO posters are available here.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform crucial job functions and to receive other benefits and privileges of employment. Please contact us at to request accommodation.
Unsolicited Assistance
We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies in any form without a valid signed search agreement in place for the specific position approved by Talent Acquisition will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.
Employment Type
Part-Time
