Facilities Mapping & Documentation Coordinator
Facilities Mapping & Documentation Coordinator
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$ 75000 - 80000
1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking a Facilities Mapping and Documentation Coordinator Boca Raton FL.
The Facilities Mapping and Documentation Coordinator reports directly to the Director of Space Utilization or designee and serves all University sites and position is responsible for developing maintaining and updating detailed floor plans building information systems and infrastructure maps to support university operations space planning and optimization and strategic development. This crucial role helps enhance the institutions efficiency sustainability and ability to effectively serve the University community.
This position is designated as Essential and supports university emergency operations and protocols.
Summary of Responsibilities:
Building Information Systems (BIS) Management:
Implement manage and maintain building information systems (BIS) to centralize and digitize facility documentation.
Integrate BIM (Building Information Modeling) technologies to track and visualize building infrastructure.
Ensure data accuracy and interoperability across multiple platforms including GIS CAFM (ComputerAided Facility Management) and CMM (Computerized Maintenance Management) systems.
Floor Plan Development and Maintenance:
Create update and maintain accurate digital floor plans for campus buildings.
Ensure all documentation reflects the current state of campus facilities including classrooms labs residential spaces administrative offices and public areas.
Infrastructure Documentation:
Map and document campuswide systems including but not limited to HVAC electrical plumbing and safety.
Maintain an accurate and comprehensive repository of infrastructure drawings specifications and asbuilt records.
Space Planning and Utilization:
Collect relevant data for space utilization studies to optimize campus layouts for academic research and administrative needs.
Contribute to recommendations for optimizing layouts to meet the evolving needs of University community.
Provide analyses and recommendations for improving space efficiency and longterm campus planning.
Campus Collaboration:
Work with maintenance and operations staff and design and construction services managers and other relevant University stakeholders across all campuses and sites to obtain technical details and integrate updates into campus documentation and records.
Compliance and Standards:
Ensure campus maps infrastructure documentation and BIS data align with safety regulations accessibility standards and institutional rules and standards.
Provide documentation and digital records for accreditation reviews audits and inspections.
Data Management and Reporting:
Develop and manage a centralized database of campus infrastructure and floor plans ensuring data accuracy and accessibility.
Generate reports and visualizations and predictive analyses to support space allocation and optimization budgeting capital projects and strategic decisionmaking.
Other Duties as Required.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including taxdeferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty Tuition assistance after 6 months of fulltime employment. For inunit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization; or bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.Experience in spatial/geospatial information systems such as Geographic Information Systems (GIS) certification or the ability to obtain certification in this subject within the first 18 months of employment required.
Preferred Qualifications/Skills:
Experience in higher education facilities management or an understanding of campus operations and higher education facilities and infrastructure requirements.
Knowledge of space planning principles and campus planning tools.
Familiarity with FAMIS as a CAFM and CMMS platform.
Experience with Geographic Information Systems (GIS) or similar mapping tools.
Certification in facilities management (e.g. FMP CFM) or CAD design.
Salary:
$75000 $80000 per year.College or Department:
FM: Space Utilization and Analysis AdministrationLocation:
Boca RatonWork Days and Hours:
Monday Friday 8 a.m. 5 p.m. Nights and weekends as needed.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PREEMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX ator send an email at To contact Human Resources please call. For communication assistance call 711.
Required Experience:
IC
Employment Type
Full-Time
