Office Administrator / Bookkeeper
Office Administrator / Bookkeeper
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Job Description
We are looking for a versatile and detailoriented Office Administrator/Bookkeeper to lead and oversee daytoday operations and financial responsibilities in our Poland office. This is a dualrole combining administrative support with bookkeeping tasks ensuring smooth operations and compliance with local regulations. The ideal candidate will manage office logistics support our growing European team and maintain accurate financial records to help drive business success. The work we do is categorically awesome and we are seeking the right fit based on experience and culture. If you have a passion for operational excellence and enjoy collaborating with great people in a fastpaced environment this role might be a great fit for you!
Company DescriptionWe are a leading provider of wireless meshnetworked Internet of Things (IoT) sensors for industrial environments. Our costeffective plugandplay products empower plants of all sizes to conduct predictive and preventative maintenance on missioncritical and secondary equipment in order to maximize uptime. (I.e. We help with things like getting your Prime packages to you faster!)
Reports to: HR Director and Finance Controller
Location: Warsaw Poland
Onsite Requirements: Onsite; Remote flexibility as needed
Travel: No travel required
Work Authorization: Must be authorized to work in Poland.
Employment Type: Fulltime
Working Hours: Working hours may vary as you will be working with global employees
Exemption Status: Exempt
Job Description
This position will give you the opportunity to:
Office Administration:
- Oversee daily office operations including facility management supplies procurement and vendor coordination
- Serve as primary contact for internal and external stakeholders
- Manage correspondence scheduling and documentation to ensure efficient workflows
- Support HR activities such as onboarding new employees maintaining personnel records and ensuring compliance with Polish labor laws
- Assist with coordination of nonPolish staff based in other EU countries.
- Organize and manage team events meetings and travel arrangements
Bookkeeping & Financial Management:
- Manage accounts payable and receivable ensuring timely processing and accuracy
- Handle payroll preparation and ensure compliance with Polish tax and labor regulations
- Prepare and file VAT CIT and other local tax returns as required
- Maintain accurate financial records including general ledger entries and reconciliations
- Assist in preparing financial reports and budgets for management review
- Coordinate with external auditors and tax authorities as needed
Qualifications & Requirements:
- Bachelors degree in Business Administration or related field preferred.
- 5 years of experience in office administration and/or bookkeeping
- Experience in multicurrency transactions (EU and North America).
- Skilled in bookkeeping software (e.g. SAP QuickBooks) and Microsoft Office Suite.
- Solid knowledge of Polish payroll systems labor laws and financial reporting.
- Understanding of IFRS and US GAAP standards.
- Proficient in handling intercompany transactions invoicing and tax filings.
- Comfortable working with external auditors and advisors.
- Fluent in Polish and English; additional languages are a plus.
Culture Fit Requirements:
- High intellect and strong analytical skills
- Innovative and driven to constantly improve
- Nonbureaucratic flexible and able to thrive in a fastmoving environment
- Positive energy and attitude towards people and problemsolving
- Demonstrates a balance of humility strong work ethic and interpersonal savvy (Humble Hungry and Smart) in approach to teamwork and problemsolving.
- A genuine human.
- Demonstrates a Can Do mentality.
Why Waites
At Waites we are intensely customerfocused we offer an attractive base salary with a culture that encourages hard work fun and mutual success. As we continue to grow there will be many opportunities for professional advancement and development.
If you are a talented professional looking for an exciting new challenge please apply with your resume to .
Please note that we do not require assistance from thirdparty staffing agencies or recruitment firms at this time.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
Required Experience:
Unclear Seniority
Employment Type
Full Time
