Marketing & Administrative Assistant
Marketing & Administrative Assistant
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Job Description
Kidder Mathews has been a leader in the commercial real estate industry for over 56 years fostering an innovative and dynamic work culture withmore than100 best workplace awards. Now the largestfullyindependent commercial real estate firm in the Western U.S. Kidder Mathews hasover900 professionals across19offices in Washington Oregon CaliforniaIdahoNevada and Arizona. We offer a complete range of brokerage appraisal asset services consulting and debt & equity finance services for all property types. The firm averages $9billion in transactionvolume manages more than 58million square feet of space and conducts 2400 appraisal consulting and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.
The Marketing & Administrative Assistant works as part of a team that supports the firms brokerage asset services and appraisal divisions with reception and administrative needs. They also provide support to the brokerage department with graphics projects property marketing maps and aerial imagery and neighborhood research. The Marketing & Administrative Assistant presents the first impression of the company so they must set a professional tone at the front desk both on the phone and in person.
- Work well as a team player and maintain good relationships with coworkers in a closeknit team environment
- Support a fastpaced highprofile sales force with excellent customer service and overall cando attitude
- Route calls professionally and greet visitors with a polite checkin experience
- Keep an accurate in/out log of which brokers employees and visitors are in the office
- Receive and distribute faxes mail and deliveries; prepare outgoing mail including overnight and courier packages
- Maintain a clean and professional front desk area keeping equipment and supplies neat and orderly
- Each morning and throughout the day maintain common areas (kitchen break rooms conference rooms and lobby) and follow sanitization protocols to keep them clean orderly and well stocked for the day
- Keep all kitchen equipment including refrigerator coffee maker and microwave clean and sanitized
- At the end of the day clean up and put away supplies and dishes in common areas
- Operate and troubleshoot office equipment like printers copiers scanners fax machine postage meter etc.
- Maintain inventory of office and break room supplies and preprinted stationery products
- Approve invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e. overnight mail courier office supplies box lunches coffee service etc.)
- Maintain cash accounts as assigned by Office Manager (i.e. petty cash and parking validation); reconcile the accounts each month
- Schedule and be the administrator for the email distribution system of flyers
- Provide administrative support creating correspondence legal documents invoices and other documents as assigned by the Office Manager
- Enter information into various property and client databases used by the office
- Perform research special projects recordkeeping and other miscellaneous duties as needed for the office
- Utilize InDesign to help assemble and edit marketing presentations proposals flyers eflyers newsletters postcards etc.
- Utilize Photoshop to edit and enhance property photographs and other images
- Use various mapping and demographic software applications to run reports and create customer maps aerials and presentations
- Prepare information packages and maps for property tours
- Perform other duties or projects as requested
Required Knowledge
- Strong computer skills (specifically in MS Office programs Word Outlook PowerPoint Excel)
Skills and Ability
- Customer service oriented with great interpersonal skills to build relationships with employees brokers management vendors and clients
- Ability to work with minimal supervision know when to ask questions and lead by example
- Ability to speak write and understand English with excellent grammatical oral and written communication skills
- Polite and professional communication telephone etiquette and professional appearance
- Ability to multitask prioritize and utilize resources to execute multiple projects and tasks within a deadlineoriented environment
- Highly accurate attentive and detailoriented
- Able to function in a team environment utilizing resources to execute tasks and solve problems
- Ability to type a minimum of 65 wpm
- Professional level of confidentiality in handling employee and Broker information
- Excellent communication skills to be able to function in a team environment to work a project through to completion
- Ability to take ownership of assigned tasks with high level of initiative
Education/Certification
- High School Degree or equivalent required Bachelors degree preferred
EXPERIENCe REQUIRED
- 1 year(s) office and/or related experience
- 1 year(s) experience using Adobe Creative Suite programs (specifically InDesign Photoshop or Illustrator)
- This is a standard office environment with standard office noise like talking office equipment etc.
Physical Demands
- While performing the duties of this job the employee is regularly required to talk and hear. This position is often active and may require standing walking bending kneeling stooping and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision distance vision peripheral vision depth vision color vision and the ability to adjust focus.
Supervisory Responsibilities
- There are no direct supervisory responsibilities
Other details
- Job FamilyBrokerage
- Pay TypeHourly
- Min Hiring Rate$26.00
- Max Hiring Rate$28.85
Employment Type
Hourly
