Planning and Development Coordinator

Located within the traditional unceded territory of the syilx people Westbank First Nation is a progressive and prosperous selfgoverning First Nation. The Okanagan Valley truly has it all including a great climate stunning scenery worldclass ski resorts golf courses wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy strong and vibrant community through programs and services that promote physical mental emotional and spiritual wellbeing and healing. Come join our team and become part of an innovative and rewarding place to work.

This position is open to WFN members and internal employees only.

POSITION SUMMARY

The Planning & Development Coordinator provides a high level of administrative business project daily operations support for the Planning & Development department. As the publics primary point of contact for the division the Planning & Development Coordinator will provide information and assistance on matters related to departmental activities and procedures with an emphasis on the areas of permits licenses and development / planning applications.

EDUCATION/EXPERIENCE

• PostSecondary education with a Business Administration Diploma or Local Government Administration diploma preferred
• Minimum five (5) years administration or department coordination experience required
• Experience working with indigenous organizations/community considered and asset
• Equivalent combination of education training and experience may be considered

REQUIREMENTS

• Criminal Record Check with results acceptable to WFN
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of Westbank First Nation.

JOB DUTIES/RESPONSIBILTIES

• Provide effective and timely administrative support and project coordination support to the department including Planning Inspection Services and Lands
• Schedules and organizes department meetings engagements and events for the department including securing dates booking venues ordering catering when required and printing materials
• Ensures efficient and accurate routing of phone calls mail publications electronic communications (i.e. faxes email) and other correspondence and material throughout the Planning & Development Department
• Liaises with staff outside agencies and customers in a professional and courteous manner
• Receives processes and responds to public inquiries related to zoning and land use development related applications business license and building permit applications
• Creates a variety of technical and professional letters memos reports and forms for various sources including confidential correspondence; updates and maintains various records filing systems and statistical data; logs and distributes departmental mail and drafts routine correspondence
• Builds and maintains effective working relationships with all levels of the organization and with the public in order to provide exceptional customer service
• Assists in tracking maintaining and reporting on department budgets
• Provides project accounting and coordination for the department supporting in the delivery of operations and capital projects
• Prepares periodic statistical reports related to department functionality including application tracking fees development cost charges and latecomer agreements
• Schedules inspections and appointments for staff and expedites messages and inquiries to the appropriate staff
• Assembles produces and distributes meeting agendas and minutes; creates action item lists and tracks follow up
• Develops formats proofreads and distributes reports letters memos permits forms articles and other material
• Manages the department file structures both hard copies and electronic and prepares files for longterm storage and retrieve files from offsite storage
• Supports the staff in completing tender and contract documents or locating project specific vendors
• Performs all duties and responsibilities in accordance with Westbank First Nation policies standards and procedures and as assigned by the Director of Planning & Development

KNOWLEDGE/SKILLS/ABILITIES

• Welldeveloped strong customers service and interpersonal skills with proven ability to communicate effectively and professionally
• Strong computer skills and knowledge of Microsoft Office (Excel Word Outlook PowerPoint etc.)
• Proficient in Vadim and Laserfiche is an asset
• Professional writing skills and a strong ability to take precise notes effectively summarize and format using established templates
• Ability to read analyze and interpret Federal Provincial and WFN legislation and regulations as they apply to the Planning & Development Department
• Knowledge of Planning Inspection Services Lands Engineering and/or Public Works department is an asset
• Knowledge of Public Administration and structures of various levels of local government administration
• Ability to multitask and prioritize workload

The median salary for this position is $64753

To learn more about Westbank First Nation please visit our website at .

All applications must be submitted through our Employment Opportunities page. Ensure you attach your cover letter and resume. Incomplete or late submissions will not be accepted.

This opportunity will close at midnight on Sunday May 11 2025

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds preference will be provided to qualified WFN Members & Indigenous applicants.