Director of Finance

About YWCA South Hampton Roads
YWCA South Hampton Roads (YWCA SHR) is the oldest and largest multicultural womens organization in the world. YWCA SHR is dedicated to the fullness of its mission to eliminate racism empower women and promote peace justice freedom and dignity for all.

Serving approximately 8000 individuals each year YWCA SHR is a source of strength courage and empowerment for women and families facing crisis. We are a community catalyst for meaningful change and the advocate for shaping vital impact through quality services responding to the critical needs of survivors of sexual violence and domestic violence. YWCA SHR works across racial gender religious and social lines with organizationspartners in all sectors to educate about disparities advocate for change and provide resources and tools to dismantle oppressive systems.

YWCA SHR is in the midst of a rapid transformation from a wellestablished direct service provider for women and families facing crisis to an organization working at the intersection of eliminating racism empowering women and standing up for social justice helping families and strengthening our community.

About the Position

Under general supervision of the Chief Executive Officer the Director of Finance is responsible for overseeing the financial operations and financial planning of the YWCA SHR.

ESSENTIAL DUTIES

The essential functions include but are not limited to the following:

Finance

Manages the overall integrity and accuracy of YWCA SHR financials including daytoday payables receivables month end close monthly reporting and annual financials

Leads the annual audit and annual 990 tax filings with the assistance of the associations external auditors

Develops the annual budget by department and performs monthly variance analysis

Manage relationships with all banking investment and credit card vendors

Collaborates with all YWCA SHR departments for accuracy in financial reports expense reimbursements and spending within their departments

Assists Human Resources with payroll processing and payroll data

Grants Management

Oversee and manages the timely submission of grants including working with the CEO COO program managers and other staff to complete the narrative while preparing budgets and related documents for application

Supports the COO in overseeing the administration of local state federal and foundation awards

Prepares and submits grant reports (financial and narrative) and other required paperwork

and documentation

Works closely with Development/Advancement department for fundraising efforts database tracking of donations and community grant applications

Works with project managers and other staff to meet deliverable and reporting deadlines

and to stay on budget

Strategic Financial Planning

Identifies and recommends process improvements across the association including the development of systems for grant and contract management

Conducts financial analyses including revenue/cost analysis trend analysis forecasting budgeting and grant funding/spenddown

Coordinates with leadership team to evaluate opportunities and manage risks

Annual Financial Audit

Leads and coordinates the annual audit process: work with external auditors the Finance Committee and CEO

Responds to all audit queries prepares and reviews financial statements and 990 filings

Works with the CEO to address issues and recommendations resulting from the audit

Benefits Administration

Oversee the processing and reconciliation of monthly billings and the preparation of vouchers for payments and administrative fees for all group plans

Monitors administrative costs of benefits programs. Prepare budgetary recommendations and assist in monitoring verifying and reconciling budgeted funds

Compliance

Creates and maintains financial policies and procedures that adhere to all local state and federal grant and other guidelines

Oversee the compliance of contracts and MOUs with vendors and grant providers for organizational function activities and programs

Maintains and safeguards confidential information on behalf of the YWCA SHR

Administration

Participates in the associations Executive Team Leadership Team Board Finance Committee and other association committees as needed

Provides association and Board training regarding YWCA SHR financials

Attend team member meetings and related professional activities as assigned

Contributes to and informs on strategic program planning and related goal setting that aligns with association s strategic plan and overall mission

Oversee the implementation of daily operating procedures and administrative functions for the Finance department

Performs other duties as assigned

QUALIFICATIONS

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

Minimum Requirements

Education and Experience

• Bachelors degree in accounting finance or related field required.
• A minimum of 5 years experience in financial management or two years of financial management experience with an advanced degree required.
• Experience with project or grant management required.
• Experience with QuickBooks preferred.

Other Requirements

• Must successfully pass a criminal background check

Skills and Competencies

• Strong organizational skills and ability to prioritize workload
• Must be a selfstarter able to complete tasks with minimal direction
• Ability to work in a fast paced environment
• Excellent analytical and problemsolving skills
• Attention to detail extremely important for data entry and record keeping
• Proficiency in Microsoft Office particularly Excel
• Team player able to collaborate across multiple departments
• High level of interpersonal skills with demonstrated poise tact and diplomacy
• Strong written and verbal communication and interpersonal skills with the ability to communicate issues to all levels of management
• A high degree of personal and professional integrity and commitment to ethical standards
• Must be able to maintain confidential information
• Must have an excellent driving record and have a valid drivers license; certificate of insurance from an insurance carrier licensed in the State of Virginia
• Travel is required and access to reliable transportation is essential

CORE VALUES

The Director of Finance is expected to model the YWCA SHR Core Values:

• Compassion
• Honesty
• Integrity
• Ownership
• Responsibility
• Empowerment

WORKING CONDITIONS: Work is performed in a typical office environment with a high standard of confidentiality.

SUPERVISORY RESPONSIBILITIES: This position is responsible for the oversight of a Human Resources/Accounting Specialist. This includes general coaching and mentoring annual performance reviews goal creation and tracking timesheet review new staff onboarding and 90 day review and training as necessary.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Ability to travel in varying weather conditions.
• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see read talk hear handle or feel objects and controls
• While performing the duties of this job the employee is required to:
• Frequently walk use hands to finger climb a ladder handle or feel objects tools or controls and talks or hears
• Often required to stand and sit; reach with hands and arms; and stoop kneel crouch bend squat or crawl
• Ability to lift and carry up to 60 pounds
• Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus
• The noise level in the work environment is moderately loud
• Physical capability to effectively use and operate various items of office related equipment such as but not limited to a personal computer calculator copier and fax machine

COMPENSATION: This position offers a hiring range of $that is based on experience and a full benefits packet to include health vision and dental insurance 17 paid holidays vacation sick leave retirement and other benefits. We actively welcome all candidates from a wide range of backgrounds who have the skills to fulfill this role regardless of compensation history. This is a fulltime exempt position.

START TIMEFRAME: Position will be open until filled. Interested applicants are requested to submit an online application at to include a cover letter and resume.

EQUAL EMPLOYMENT OPPORTUNITY (EEO) DISCLOSURE: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age color creed disability gender identity national origin protected veteran status race religion sex sexual orientation and any other status protected by applicable local state or federal law.

AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS: ADA requires YWCA SHR to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations by contacting Human Resources at or.