Development Coordinator, Gift Planning

Development Coordinator Gift Planning

The University of Southern California (USC) founded in 1880 is in the heart of downtown L.A. and is the largest private employer in the city of Los Angeles. As an employee of USC you will be a part of a worldclass research university and a member of the Trojan Family which comprises the faculty students and staff that make the university a prime place to learn grow and succeed.

University Advancement is committed to nondiscrimination and equal opportunity for all which all advancement staff and our stakeholders have the opportunity to connect belong and grow while supporting the University of Southern Californias mission values and goals.

University Advancement is seeking a Development Coordinator Gift Planning to join its Gift Planning team. Reporting to the Associate Director the incumbent will assist the department with administrative support for various development projects and activities. The Development Coordinator has no direct reports but may be asked to help oversee the work of student workers on an asneeded basis.

The ideal candidate thrives in a fastpaced dynamic environment and succeeds through collaboration attention to detail high quality communication and a commitment to excellence for self and others.

This is a hybrid position under our current work arrangement plan with the expectation of onsite presence in our downtown Los Angeles office (USC Tower).

Responsibilities

• Coordinates implements and provides administrative support for various development projects and activities for the Office of Gift Planning.

• Evaluates and follows procedures and USC Policy in accordance with fundraising best practices to ensure quality control and efficiency in donor service.

• Coordinates plans and analyzes the management of donors and prospects under various stages of qualification solicitation and cultivation using University Advancement tools.

• Assists fundraising staff in the Office of Gift Planning in maintaining and reviewing prospect contact reports proposals and projected solicitations for senior management to accurately represent efforts with prospects to ensure proper documentation in prospect records.

• Reviews various sources of information to confirm donor contact information and preferences and assists with updating and maintaining database on a regular basis.

• Provide basic administrative support for gift planning directors including copying scanning mailing scheduling expense reports reservations as well as populating contact reports and occasionally drafting and/or proofing donor correspondence

• Supports the Office of Gift Planning legacy society membership and stewardship processes including tracking and sending welcome certificates birthday cards and/or condolence cards.

• Coordinates estate gift processing and collection matters for the Office of Gift Planning including preparing requisite forms collection of University officer signatures and official certificates as well as scheduling notary signatures.

• Provides direct support to the Executive Director of Gift Planning on various correspondence and reporting matters associated with the Office of Gift Planning trust annuity DAF and estate gift accounts.

• Serves as key resource for the Office of Gift Planning. Interfaces with University Advancement development directors officers managers faculty and/or external contacts necessary to complete assignments.

• Coordinates and assists with planning special development functions such as special events direct mail luncheons telephone campaigns meetings volunteer activities etc.

• Perform other duties as assigned.

Minimum Qualifications

• Bachelors degree.

• Combined experience/education as substitute for minimum education.

• 3 years of administrative office experience including research and customer service.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Passion for excellent customer service commitment to exceptional quality and the ability to complete projects and achieve goals in a dynamic fastpaced environment.

Preferred Qualifications

• 23 years experience with supporting development programs gift planning and/or fundraising CRMs (preferably Salesforce).

• Ability to think strategically and holistically.

• Ability to work well with all levels of management and collaborate with peers both internally and externally.

• Sound judgment with a collaborative style that fosters teamwork and cooperation beyond the immediate team to the broader organization.

• Flexible collaborative work style with the ability to adapt in a dynamic environment.

• Demonstrate through ideas words and actions a strong commitment to USCs Unifying Values.

Required Documents and Additional Information

Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

The budgeted hourly range for this position is $32.64 $33.39 per hour. When determining an offer the University of Southern California considers factors such as the scope and responsibilities of the role the candidates experience education training key skills internal peer alignment applicable laws contractual requirements grant funding and market conditions.

USC has excellent benefits including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions once you meet Programs eligibility; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains buses & free tram pick up services; discounts to football basketball & other campus events.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213)or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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