Clerical Officer
Clerical Officer
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Operate manual and/or computerised information systems in connection with pupils staff budgets meals maintenance examinations care medical services recruitment transport etc.
- Complete and submit all returns/records as required.
- Operate requisitioning procedures including the ordering purchasing receiving checking storage and distribution of resources.
- Receive receipt and account for all cash.
- Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance in relation to financial procedures.
- Operate the telephone/switchboard receive visitors and provide hospitality as required.
- Provide word processing/typing filing duplication and photocopying in support of administrative processes including the use of Email intranet and internet facilities where appropriate.
- Sort screen and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
- Maintain diaries arrange appointments meetings and provide a secretarial service for all staff within the school.
- Service meetings and draft minutes as required
- Assist work placement students with practical tasks and assignments within the school office (where appropriate).
- Such other duties as may be assigned within the level of the post.
- You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.
- You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.
- The stage in the process when the criteria will be measured is outlined in the table below.
- Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.
- Please note that the Selection Panel reserves the right toshortlist only those applicants that it believes most strongly meet thecriteria for the role.
- In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria asoutlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.
The following areessentialcriteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage. You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Hold a minimum of five GCSE passes (Grades A*C) including English Language and Mathematicsor equivalent or higher level qualificationsOR have a minimum of three years demonstrable experience in an administrative/clerical role
Shortlisting by Application Form
Evidence of proficiency in the use of computer packages to include use of Microsoft Word Excel PowerPoint and Outlook
Shortlisting by Application Form
The following areadditionalessentialcriteria which will be measured during the interview/selection stage.
Evidence of knowledge of:
- The requirements of a Clerical Officer.
- General office administrative processes and records.
Proven effective time management and organisational skills
Evidence of a customer focused approach to work
Ability to work effectively as a team member and also independently
Evidence of sound interpersonal and communication skills
Evidence of how your experience and approach to work reflect the schools values/ethos. You will find information about the schools values/ethos on our school website
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.
Experience
Have at least 6 months experience of working in an administrative role within a school environment
Shortlisting by Application Form
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.
In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the preemployment stage.Further information can be accessed atNI Director theDepartment of Justice.
Required Experience:
Unclear Seniority
Employment Type
Full Time
