Administrative Specialist

Required Education and Experience:

• Associates degree in business or a related field.
• 2 years of experience in an office environment business purchasing inventory control or a related field.
• Alternative combinations of related education and experience may be considered. Such as 4 years of related experience.

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Knowledge Skills and Abilities:

• Ability to work with multiple systems.
• Ability to learn accounting duties such as journal entries and payment of claims.
• Purchasing and inventory management.

Required Application Materials:

• A resume detailing your qualifications and work history.
• A cover letter of no more than two pages addressing your qualifications for the position.

Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as Relevant.

If you need an accommodation with the application process please contact the HR representative listed below.

Other Information:

This position is being posted in accordance with the bargaining unit agreement. Nonbargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant the nonbargaining unit applicants may be considered. However bargaining unit applicants will have preference.

The Montana Department of Transportation is an equal opportunity employer. Women racial and ethnic minorities people with disabilities and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division at 406.444.6054.

The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes and to achieving an injuryfree workplace.

Proof of eligibility to work in the United States must be provided if selected for hire. Generally sponsorship for work authorization is not available through the State of Montana. MDT is not enrolled in EVerify and is unable to hire F1 STEM OPT visa candidates.

Position Title: Administrative Specialist

The Montana Department of Transportation (MDT) is recruiting for an Administrative Specialist. This position manages the WEX fuel card program. Responsible for inventory and asset management functions for the Equipment Bureaus fleet. Manages various functions and applications within the Equipment Vehicle and Maintenance Management System (EVMMS). Performs operational functions related to purchases coding of invoices completing biweekly rental usage journal entries and research of proper accounting treatment. Drafts and recommends development of specifications as well as bidding and contract monitoring processes for the Divisions equipment/commodity inventories. Reports to the Fiscal & Motor Pool Manager.

For a full job description please contact Alycia Gereg at .

Benefits of working for MDT and the State of Montana include:

• Culture of public service and a commitment to work/life balance
• Potential hybrid remote work arrangement available
• Health Dental and Vision Insurance
• Access to Montana Health Centers lowcost clinics for state employees and their families
• State Retirement plan and additional savings opportunities (deferred compensation)
• Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
• Paid vacation sick leave and holidays
• Eligibility forPublic Service Student Loan Forgiveness
• Benefits apply on first day of employment
• Relocation assistance may be offered to the successful candidate at the time of offer

For information on the Montana Department of Transportations mission vision and values please visit our website: State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.