CL22265 Grants Fiscal SecretaryBilingual Preferred - Learning Supports Programs
CL22265 Grants Fiscal SecretaryBilingual Preferred - Learning Supports Programs
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Job Description
Position #22265:Grants & Fiscal Secretary/Bilingual Preferred
Posting Dates:04/28/2025 05/02/2025 (Or Until Filled)
Location: Federal Programs/Administration
Hours: 8 Hours per Day221 Days per Year
JOB DESCRIPTION
Under the supervision of the Director of Learning Supports and Programs the secretary is responsible for providing secretarial support and performing duties which require independent judgment strong interpersonal skills and knowledge of district state and federal policies and procedures. The individual must be detail oriented and display the ability to operate with minimum of supervision. The secretary in this position will be responsible for supportinga variety of federal and state programs and staff programs; accurately monitor personnel expenditures and program compliance; assist with collection tabulation and analysis of data as required for program accountability; prepare correspondence data collection forms and program reports; and perform other jobrelated duties as assigned in theLearning Supports & Programs Department.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
All applications must be submitted to the Kennewick School District Online at .
CONDITIONS OF EMPLOYMENT
- High school diploma or equivalent education or experience.
- Must present transcripts of highest level of education within thirty 30 days of hire.
- Must be able to perform the essential functions of the position with or without reasonable accommodation.
- Must be able to meet the Physical Demands of the position.
- Must pass a basic skills test.
- Completion of Safe Schools Web Based Training within thirty 30 days of hire and yearly thereafter.
- Must pass a background check which includes employee paid fingerprinting.
QUALIFICATIONS REQUIRED
- Recommendations that confirm dependability flexibility loyalty and selfstarting capabilities.
- Must uphold board policies and follow administrative procedures.
- Must take all necessary and reasonable precautions to protect students equipment materials and facilities.
- Must attend inservice trainings or other meetings as required as well as attend any training as directed by management.
- Evidence of ability to assess and correct issues involving safety.
- Evidence of ability to establish and maintain a tactful cooperative and effective relationship with students parents staff fellow employees and management.
- Evidence of ability to approach assigned work in a professional manner working toward the common goal of teamwork pride in service delivery and continuous improvement.
- Must demonstrate sufficient command of the English language to communicate verbally and in writing with students parents district staff members and other concerned people regarding all aspects of their job related activities.
- Must be able to use basic computer programs to maintain records enter timecard information and read and respond to email.
- Evidence of ability to learn new software programs; Business software knowledge preferred.
- Previous experience and/or training operating general office equipment such as: computer copy machine 10 key adding machine and fax machine.
- Knowledge of computer programs such as Word Excel etc. Ability to function within various software programs.
- Strong verbal and written communication skills; working knowledge of correct grammar spelling and English usage.
- Must be willing to participate in district training as it becomes available for varied computer programs and other needs.
QUALIFICATIONS PREFERRED
- Associates degree (A.A. or equivalent from twoyear college or technical school.
- Bilingual and biliterate in Spanish and English
JOB RESPONSIBILITIES
- Building and tracking proposals
- Purchasing including requisitions purchase orders invoices and reconciling credit card statements. Ordering supplies as needed.
- Manage travel arrangements travel request forms and reimbursements for Federally Funded programs.
- Compliance including tracking receipts travel requests and reimbursements sign in sheets agendas and flyers
- Staffing including tracking changes within Business Plus and updating department staffing sheets to match
- Process extra pay accurately and in a timely manner
- Assist with Time and Effort tracking and reporting answer questions and provide training as needed
- Reconcile department PCards on a monthly basis and track expenditures in ledger
- Update grant funds sheets and ledgers to reflect current expenditures
- Track LAP coding to accuracy of reports including the LAP end of year report.
- Maintain confidentiality and practice discretion regarding students parents and staff.
- Work accurately and independently to set up budget notebooks and ledgers (using Google Sheets) to record expenditures.
- Prioritize tasks to meet proposal deadlines and support program needs.
- Establish an inviting and responsive office environment that supports the effective operation of Federal Programs.
- Communicate positively and effectively with parents staff administration and the community.
- Cover the front desk as needed
- Perform all duties of the position within the scope of Kennewick School District policies and procedures including regular attendance and punctuality.
- Perform other jobrelated duties as assigned.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Mobility:While performing the duties of this job the employee is regularly required to stand and walk for prolonged periods of time push or pull up to 50 lbs. sit kneel and crouch twist and bend use hands to type finger handle or feel; and reach with hands and arm. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.
- Sense:The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the employee is required to taste and smell. Specific vision abilities required by this job include close vision far vision color vision peripheral vision depth perception and the ability to adjust focus.
- Lifting:The employee must be able to lift or move up to 50 lbs. and up to 100 lbs. with help; must also be able to lift overhead.
WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Hazards:While performing the duties of this job the employee must be able to work outdoors in a wide variety of temperatures; from 10 degrees F to 100 degrees F . The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.
Kennewick School Districts NonDiscrimination Policy
The Kennewick School District provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or use of trained dog guide or service animal by a person with a disability and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights & Equity: Dr. Thomas Brillhart(
Section 504 Title IX:BJ Wilson(
This holds true for all students who are interested in participating in all education programs and/or extracurricular school activities in the Kennewick School District.
Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School Districts Director of Human Resources.
Forinformation on salary and benefitsoffered please visit School District Contact Names and Telephone Numbers:
Toni Neidhold Director of Human Resources
Certified/Classified ADA
Kennewick School District
1000 West 4thAvenue
Kennewick WA 99336
Employment Type
Part-Time
